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Conference Facilities, AV Equipment and Services, and On-Site Handling Services in Austin, TX

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1605DC-19-Q-00080Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This solicitation, referenced as 1605DC-19-Q-00080, seeks commercial quotes for conference facilities, audiovisual (AV) equipment and services, and on-site handling services to be provided in Austin, Texas from June 18 to 20, 2019. The procurement is unrestricted and aligned with NAICS code 721110, which covers hotels and motels excluding casino hotels. The Government requires a venue that meets ADA compliance, accepts Government purchase orders, and holds a current collective bargaining agreement with its workforce. Event planning or sleeping room accommodations are not part of this requirement. Pricing submissions must exclude food and beverage minimums and taxes, as the Federal Government is exempt from such charges. Quotes must comply with the Statement of Work and may include subcontractors for AV and freight handling services. The acquisition will be conducted under FAR commercial item procedures, with award made on a Lowest Price Technically Acceptable basis. Vendors must be registered in the System for Award Management (SAM) and have an active DUNS number. The contract will be a firm-fixed-price purchase order governed by FAR provisions effective as of Federal Acquisition Circular 2005-101. Interested parties were directed to submit clarifying questions by March 14, 2019, and final quotes by March 20, 2019, via email to the lead contract specialist, Nicole Taylor. The solicitation includes specific instructions for submitting quotes, including completion of an attached pricing table, and emphasizes compliance with all solicitation requirements for consideration.

General Info

Procurement seeks ADA-compliant conference facility, AV, handling services in Austin, June 18-20, 2019.

Agency

N/A

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

AUSTIN, TX, USA

Set-Aside

NONE

Documents

0

No documents available

Documents will appear here when they are available.

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

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Organization & Contact Information

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AgencyN/A
Contacts1 person available
OfficeN/A
Organization / Agency
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Office AddressN/A
Contacts
Nicole TaylorLead Contract Specialist
contact@example.gov

Full Description

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COMBINED SYNOPSIS/SOLICITATION: 1605DC-19-Q-00080 Conference Facilities, AV Equipment and Services, and On-Site Handling Services in Austin, TX. i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested. ii. This solicitation document is issued as a request for quote (RFQ). When submitting an inquiry or quote, please use the reference number 1605DC-19-Q-00080. iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, published September 26, 2018. iv. This is requirement is unrestricted. The associated NAICS code is 721110 (Hotels (except Casino Hotels) and Motels). v. This combined solicitation/synopsis is for the acquisition of Conference Facilities, AV Equipment and Services, and On-Site Handling Services in Austin, TX, according to the attached RFQ. Sleeping rooms are neither requested nor required. vi. Schedule: The quoter shall provide a quote for a time period of June 18-20, 2019, as described in the SOW. vii. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (OCT 2018), applies to this acquisition. (See http://farsite.hill.af.mil/vffara.htm) viii. FAR 52.212-2 Evaluation-Commercial Items (OCT 2014): The Government will award a single purchase order resulting from this solicitation to the responsible Quoter whose quote conforms to the solicitation and whose quote will be most advantageous to the Government, Lowest Price Technically Acceptable. Technical acceptability is based upon the Quoter's ability to provide the services requested by the Statement of Work (SOW) on the dates required by this solicitation. ix. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (OCT 2018): The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. x. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (OCT 2018) applies to this acquisition. (See http://farsite.hill.af.mil/vffara.htm) xi. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2019) applies to this acquisition. Refer to RFQ Attachment for the clause in its entirety. xii. Additional contract requirements or terms and conditions that apply to this contract: a. Applicable contract clauses are found in the RFQ attachment. b. To be eligible for award under this solicitation, the quoter must: i. propose a facility that is compliant with the requirements of the Americans with Disabilities Act, ii. be registered on the System for Award Management (www.sam.gov) and have an active DUNS number. iii. meet all of the requirements of this solicitation. c. The proposed venue must accept Government purchase orders. This solicitation is for a venue to host the event; event-planning services are neither requested nor required. d. The proposed pricing must not include food and beverage minimums. e. The Federal Government is exempt from state and/or federal taxes. Please do not include tax when submitting a quote. f. The quoter must meet the requirements of the Statement of Work and have a current collective bargaining agreement with the venue's workforce. The quote must indicate if subcontractors are used for AV and/or freight handling services. g. The Government intends to award a firm-fixed-price purchase order resulting from this combined synopsis/solicitation. xiii. Clarifying questions regarding this solicitation should be emailed to Nicole D. Taylor, Taylor.Nicole.D@dol.gov. Quoters must use the attached spreadsheet (titled "A19 RFQ Clarifying Questions Template") when submitting clarifying questions. Questions must be received no later than March 14, 2019 at 10:00 AM EST. xiv. Quotes are due via email to Nicole D. Taylor, Taylor.Nicole.D@dol.gov. The quote can be submitted in any format, however the quoter must complete the Pricing Table found in the RFQ. Quotes must be received no later than March 20, 2019 at 3:00 PM EST.

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