Consultant Services for City of Liberty Hill Engineering Manual

The City of Liberty Hill is seeking qualified consultants to develop a comprehensive City Engineering Manual that establishes municipal engineering design standards and technical specifications aligned with the City’s ongoing Unified Development Code (UDC) rewrite, scheduled for completion in October 2026. The selected firm must demonstrate extensive experience in municipal engineering standards, particularly within Texas, and possess a proven track record of developing original standards, technical details, and plan review checklists. The project involves close coordination with City staff and the UDC rewrite team to ensure the manual supports consistent, clear, and enforceable infrastructure standards. Deliverables include the final Engineering Manual, plan review checklists, staff training, and supporting documentation, with an emphasis on alignment, usability, and compliance with Texas laws and City policies. The project timeline aims for substantial completion by August 2026, with penalties of $500 per day for delays, and the contract value is estimated between $50,000 and $200,000. The solicitation, posted as S2025-015, emphasizes a qualifications-based selection process evaluated on relevant experience, project team credentials, resources, methodology, schedule, and work samples. Respondents must submit a detailed proposal limited to 35 pages, including attachments such as references, resumes, conflict of interest disclosures, and invoice samples, with one signed original, three copies, and a flash drive containing the full and redacted response. The contract incorporates City standard terms, Texas law, and references to supporting documents but does not specify federal FAR clauses or a federal contract type. Payment will follow Texas Prompt Payment Law, with a 30-day window after invoice receipt, and late penalties of $500 per day apply for delayed deliverables. The agreement may be terminated for cause or non-appropriation, with records to be transferred within 15 days upon termination. The process involves an evaluation committee, potential oral presentations, and negotiations with the most qualified respondent, with the City reserving the right to reject any or all responses and modify the evaluation criteria as needed.