Consultant Services for the South Apopka Annexation Feasibility Study

The City of Apopka, a mid-sized municipality in Central Florida with a population of approximately 62,000 and an annual budget of $165.8 million, is soliciting consultant services for a feasibility study related to the South Apopka Annexation. This initiative, identified under solicitation number 2026-A-301, seeks a qualified firm to conduct a comprehensive fiscal impact analysis and develop a strategic annexation plan aligned with the city’s goals for sustainable growth, community development, and fiscal responsibility. The proposal must demonstrate a deep understanding of municipal annexation dynamics within Florida, particularly in Orange County, and include a detailed project methodology, clear timeline adherence, and evidence of past success in executing at least three similar projects as lead consultant within the past five years. The firm must be incorporated for a minimum of five years, hold active licensing and insurance as a business entity in Florida and Orange County, and possess the organizational capacity to deliver high-quality planning services under strict deadlines. The evaluation process is weighted heavily toward technical qualifications, with 75% of the scoring allocated to understanding of the scope and methodology (40%) and firm qualifications and experience (35%), while price accounts for 25% on a comparative scale where the lowest bid receives maximum points. Proposals must be submitted electronically via the OpenGov portal by May 11, 2026, and are subject to strict formatting rules including page limits for each section, single-sided 8.5" x 11" layout, and mandatory inclusion of attachments such as Drug Free Workplace Certification, Human Trafficking Affidavit, and E-Verify registration. Additional requirements include disclosure of ownership structures, conflict of interest statements, and certification of M/WBE status if applicable. The contract term is one year from award, with possible renewal, and payments will be made upon delivery and acceptance of services in compliance with Florida’s Prompt Payment Statutes. Invoices must reference the purchase order number and be submitted to the Finance Department’s accounts payable address in Apopka. The City reserves sole authority to accept or reject deliverables, and the contract prohibits assignment without written consent. No federal FAR clauses apply; instead, municipal provisions govern contract administration, pricing adjustments tied to CPI, insurance requirements naming the City as an additional insured, and annual proof of compliance with all certifications.