CONTRACT PO FOR GASKETS ORDERED ON AN “AS NEEDED” BASIS

Return to Bid List Procurement Opportunity NUMBER 35986 TITLE CONTRACT PO FOR GASKETS ORDERED ON AN “AS NEEDED” BASIS PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 13 days: 13 hours: 52 minutes: 11 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35986 TITLE CONTRACT PO FOR GASKETS ORDERED ON AN “AS NEEDED” BASIS AVAILABLE DATE 9/3/2026 8:00 AM CLARIFICATION DEADLINE 9/10/2026 2:00 PM DUE DATE 9/17/2026 2:00 PM CONTACT INFORMATION
MALLORY GERO
MALLORY.GERO@PGWORKS.COM
BID TYPE RFQ BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO VARIOUS, PHILADELPHIA, PA US DESCRIPTION
PLEASE SUBMIT PRICING TO PROVIDE GASKETS ORDERED ON AN "AS NEEDED" BASIS.
 *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
- FAIL TO BID ON THE BRAND SPECIFIED, NO SUBSTITUTES.
- FAIL TO PROVIDE PRICING ON ALL ITEMS
- FAIL TO PROVIDE LEAD TIME 
 
PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00 PM EST ON THURSDAY, SEPTEMBER 17, 2026.
ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, SEPTEMBER 10, 2026.
*ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD*
 BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE NOVEMBER 1, 2026, THROUGH OCTOBER 31, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ)# 35986.
PRICE INCREASES/DECREASE REQUIREMENTS:
FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE: 
HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM  
IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS. 
NOTE: PRICE DECREASES MAY BE FORWARDED VIA EMAIL TO MALLORY.GERO@PGWORKS.COM, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE SELECTED  VENDOR MUST ADHERE TO THEIR PRICES ORIGINALLY QUOTED. IF PRICES QUOTED ARE NOT MAINTAINED,  THIS MAY RESULT IN THE ORDER BEING CANCELLED BY PGW.
THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.
ALL CONTRACTED ITEMS MUST BE DELIVERED WITHIN TWO (2) WEEKS (14 CALENDAR DAYS) FROM RECEIPT OF PGW ISSUED PURCHASE ORDER. PGW WILL ALLOW UP TO SIXTY (60) CALENDAR DAYS FOR THE AWARDED VENDOR TO ESTABLISH AND/OR BUILD ADEQUATE INVENTORY TO BE SUPPLIED TO PGW. ANY EXCEPTIONS TO THE REQUIRED DELIVERY TIMEFRAME MUST BE CLEARLY IDENTIFIED AND COMMUNICATED IN THE VENDOR’S SUBMITTED RESPONSE AND APPROVED IN WRITING BY PGW. FAILURE TO PROCEED IN THIS EXACT MANNER REGARDING EXCEPTIONS TO DELIVERY TIMELINES WILL RESULT IN VENDOR DEFAULT FOR FAILURE TO PERFORM AND SUBJECT TO THE CONDITION FURTHER DESCRIBED BELOW.
THE SUCCESSFUL VENDOR MUST CONSISTENTLY MAINTAIN THE ABILITY TO DELIVER ALL CONTRACTED ITEMS WITHIN THE SPECIFIED TWO (2) WEEK PERIOD. PGW MAINTAINS THE SOLE DISCRETION TO ADJUST THE SPECIFIED DELIVERY PERIOD AND WILL COMMUNICATE SAME TO THE SELECTED VENDOR AS APPROPRIATE.
FAILURE TO MEET THE DELIVERY REQUIREMENTS MAY RESULT IN ONE OR MORE OF THE FOLLOWING ACTIONS, AT PGW’S SOLE DISCRETION:
WRITTEN NOTICE OF NON-COMPLIANCE AND REQUIREMENT FOR CORRECTIVE ACTION WITHIN A SPECIFIED TIMEFRAME.  WITHHOLDING OF INVOICE PAYMENT UNTIL DELIVERY OBLIGATIONS ARE COMPLETELY AND SATISFACTORILY FULFILLED. RECOVERY OF DOCUMENTED COSTS INCURRED BY PGW TO PROCURE MATERIALS FROM ALTERNATE SOURCES.  CONTRACT TERMINATION IN ACCORDANCE WITH PGW’S STANDARD TERMS AND CONDITIONS. PROHIBITION FROM SUBMITTING FUTURE RFQ, RFP AND/OR OTHER COMPETITIVE SOLICITATIONS FOR A PERIOD OF THREE (3) YEARS.
AT OR NEAR THE TIME THE CONTRACT IS AWARDED, OR REQUESTED BY THE VENDOR, PGW WILL SUPPLY AN ESTIMATED FORECAST AND/OR HISTORICAL USAGE OF THE REQUIRED ITEMS IDENTIFIED IN THE CONTRACT.  
IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE.
IF APPLICABLE, LIST ANY ORDER MINIMUMS OR ADDITIONAL REQUIREMENTS/INFORMATION IN THE COMMENTS SECTION FOR EACH LINE ITEM.
PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR PROPOSALS. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: THE PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED.  THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET
IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES.
PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS.
VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW.
SHIP TO LOCATIONS:
NOC – 5000 SUMMERDALE AVE. PHILA., PA 19124 RICHMOND PLANT – 3100 E. VENANGO ST. PHILA., PA 19134 PASSYUNK PLANT – 3100 W. PASSYUNK AVE. PHILA., PA 19134
THIS BLANKET PURCHASE ORDER IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
 ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.  IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED. (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ  (3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
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-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
            QUESTIONS- Answer required questions & upload completed required documents.
            PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ


ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 9/10/2026 2:00 PM