Core IMPACT 1 Machine License Subscription Renewal for 3 years (Period of Performance 09/06/2011 to 09/09/2014)

Notice Information Solicitation: BEP-RFQ-11-0305 Agency/Office: Bureau of Engraving and Printing (BEP) Location: Office of Acquisition Title: Core IMPACT 1 Machine License Subscription Renewal for 3 years (Period of Performance 09/06/2011 to 09/09/2014) Description(s): I. OVERVIEW: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The document number is BEP-RFQ-11-0305 and this is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-52 including amendments effective May 31, 2011. This requirement is being issued on an unrestricted basis under NAICS code 423430. Only qualified Offerors may submit responses. The Government anticipates awarding a Firm Fixed-Price Purchase Order. II. STATEMENT OF NEED: The Bureau of Engraving & Printing has a requirement that will be set-aside for a Historically Underutilized Business Zone (HUBZone) firm only to purchase the following item: Core IMPACT 1 Machine License Subscription Renewal for 3 years (Period of Performance 09/06/2011 to 09/09/2014) MFR P/N: GVT-CI01M03Y Quantity: 1 EA Items shall be delivered to the following government address (see Section VI.6.2 below for specific delivery information); The Bureau of Engraving and Printing Attention: To-Be-Determined at award D Street, Between 13th and 14th Streets, S. W. Washington, D. C. 20228- III. INSTRUCTIONS: Interested parties shall provide a response in accordance with the below instructions. Response shall be provided on company letterhead, reference BEP-RFQ-11-0305 and submitted to the attention of Lam Pham, Contract Specialist. Offerors shall provide as part of their response the following: 1. Proposed pricing for the item in the quantity listed in Section II above. Pricing shall include the cost of delivery/shipping; 2. Delivery date after receipt of award; 3. Payment discount terms; and 4. In addition, unless available via ORCA (i.e. www.orca.bpn.gov) Offerors are also to include a completed copy of their Representations and Certifications as per the provision 52.212-3, Offeror Representations and Certifications-Commercial Items. IV. DUE DATE: Responses are due no later than 2:30 P.M. ET July 29, 2011 and will be accepted by e-mail only sent to Lam.Pham@bep.gov. V. EVALUATION & AWARD: Offers will be evaluated and awarded based on lowest price technically acceptable, in compliance with the requirements of this solicitation. VI. TERMS AND CONDITIONS: 6.1 Provisions & Clauses: The following provisions and clauses are incorporated by reference apply to this acquisition: - 52.211-17 Delivery of Excess Quantities - 52.212-1 Instruction to Offers Commercial Items - 52.212-3 Offeror Representatives and Certifications and Certifications - Commercial Items - 52.212-4 Contract Terms and Conditions - Commercial Items - 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items - 52.247-35 F.O.B. Destination within Premises Consignee's. - 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I - 52.203-6 Restrictions on Subcontractor Sales to the Government - 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards - 52.222-3 Convict Labor - 52.222-19 Child Labor - Cooperation with Authorities and Remedies - 52.222-21 Prohibition of Segregated Facilities - 52.222-26 Equal Opportunity (E.O. 11246) - 52.222-35 Equal Opportunity for Veterans - 52.222-36 Affirmative Action for workers with Disabilities - 52.223-18 Contractor Policy to Ban Text Messaging While Driving - 52.222-37 Employment Reports on Veterans - 52.225-1, Buy American Act-Supplies - 52.225-13 Restrictions on Certain Foreign Purchases - 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification - 52.232.33 Payment by Electronic Funds Transfer-Central Contractor Registration. The full text of these provisions and clauses may be accessed electronically at: http://www.acquisition.gov/far. 6.2 Washington, DC: Supplies or other items needed to be delivered to the BEP's Washington, DC facility shall be delivered to the following address: The Bureau of Engraving and Printing (BEP) Attention: To-Be-Determined at Award D Street, Between 13th and 14th Streets, S. W. Washington, D. C. 20228- Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m. verified by Mr. Eric Petty, local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided: - Name of supplier/manufacturer - Contact Person with phone number - Contract/Purchase Order Number - Total number of cartons or pallets - Total weight - Date and Time of Delivery *Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12'6" (3.8 meters) empty, or an overall length exceeding 42' (12.8 meters) cannot be accommodated at the receiving platform. 6.3 Invoices and Payments: 6.3.1 Invoices shall be submitted electronically through the Internet Payment Platform (IPP). The IPP is a comprehensive payment information service provided at no charge by the U.S. Department of the Treasury's Financial Management Service (FMS). The IPP provides a centralized location to view all transactions in the order-to-pay process, transforming paper-based processes into an electronic process for both the agency and supplier. IPP is the BEP's preferred method of submitting invoices for payment. For contractors who require more information on the IPP program, including enrollment, please contact the support activity using the information below: IPP Customer Support Desk (866) 973-3131 IPPgroup@bos.frb.org One (1) copy of the invoice is to be submitted to the COTR and one (1) copy to the Contract Specialist identified in the order. Invoices without identifying the names of COTR and Contract Specialist will result in delays. If unable to comply with the IPP processing requirements, then the following process shall apply for submission of invoices for payment: The Contractor shall submit invoices to the designated payment office below along with name of invoice approver the order and the COTR. The BEP designated payment office is: U.S. DEPARTMENT OF THE TREASURY Bureau of Engraving and Printing Office of Financial Management Accounting Division, Room 302-34A 14th and C Streets, S.W. Washington, D.C. 20228-0001 The Contractor shall direct questions regarding payment to the designated payment office listed above. 6.3.2 Payment Instructions: Payment will be based on receipt of a proper invoice and contract performance. An invoice is a "proper invoice" as defined under FAR Clause 52.212-4(g). The Invoice issues, besides IPP technical related issues are to be handled and resolved between the Contractor and the Designated Point of Contact. The Contractor shall direct all questions and resolve all issues concerning invoices with the Designated Point of Contact (or Contract Specialist if necessary). Contractor shall direct questions regarding payment to the Designated Point of Contact and/or the designated payment office listed above Primary Point of Contact: Lam Pham Secondary Point of Contact: Jesse Falcomeni Contracting Office Address: 14th & C Streets, S.W., Room 708-A Washington, District of Columbia 20228 Place of Contract Performance: The Bureau of Engraving and Printing Annex Building - Loading Dock D Street, Between 13th & 14th Sts, S.W., Washington, District of Columbia 20228 United States