Core Server Infrastructure Replacement 2026

The City of West Kelowna is soliciting quotations for the Core Server Infrastructure Replacement 2026 under solicitation 2026-Q035. The project involves the replacement of production server infrastructure, including compute, storage, network switching, and hypervisor licensing, with a requirement for installation, commissioning, and five years of manufacturer support. The City will only consider solutions based on VMware or Microsoft Azure Local, requiring a minimum usable storage capacity of 75 TB and compatibility with Veeam Backup and Replication. The council-approved budget is 749,422 dollars for server hardware and 120,000 dollars for switches, though this hardware limit excludes professional services, migration, and training. The contract will be awarded to the top-ranked respondent based on a combined score of non-price rated criteria and pricing, with pricing accounting for 30 points of the total score. Proponents must be authorized resellers and service partners in British Columbia, and key personnel must hold specific manufacturer certifications. The submission deadline was extended via Addendum 2 to October 13, 2026, at 2:00 PM, with an anticipated agreement execution date of November 6, 2026. Final acceptance is contingent upon the successful migration of all virtual machines and 15 consecutive days of operation without a Severity 1 incident. Required insurance includes Professional Liability and Cyber Liability coverage.