Cost Allocation Consulting Services for the City & Borough of Juneau

Intent : The City and Borough of Juneau (CBJ) seeks proposals from highly qualified Contractors/Consultants, for the provision of professional governmental Cost Allocation Consulting Services for the CBJ Budget Manager’s Office. The Contractor will assist in the development of a suite of cost allocation and indirect cost rate plans that support sound financial management, promote transparency, and ensure compliance with applicable federal and state requirements. It is the intent of the City to enter into a term contract with the successful Proposer for these services. See Project Schedule for more information. With data provided from the CBJ Finance Department, experienced Contractors should be able to analyze and complete accurate, timely, governmental Cost Allocation Consulting Services for CBJ without having to subcontract or partner with another firm. CBJ would not expect or require any onsite work unless it was the only option to complete the work requested and Contractors should be equipped and plan to handle all of the contract services remotely. See Project Purpose & Goal for more information. The total annual budgeted expenditure for this contract is estimated not to exceed $60K. The CBJ does not guarantee any minimum or maximum number of hours for this contract. Pre-Proposal Meeting (PPM) : A non-mandatory pre-proposal meeting will be held 7/9/2025 1:00 p.m. (AK Standard Time) via teleconference. To attend, call +1 (555) 000-0000 Participation ID Code 748914. Contractors interested in attending should email CBJ Purchasing at contact@example.gov a minimum of twenty-four (24) hours prior to the scheduled meeting to provide notice of participation and submit any questions. Contact, Questions & Addenda : CBJ Purchasing Division of Finance is the sole point for this solicitation. No oral interpretations will be made. Submit any interpretation requests in writing, noting issuing buyer, solicitation number and title, via email to contact@example.gov The Deadline for Questions is Seven (7) Business Days Prior to the Solicitation Deadline . If changes to the solicitation are needed, they will be done through written addendum issued as promptly as feasible by the Purchasing Division, to all planholders. Submission Instructions : Late responses will not be accepted. Timely responses will be accepted via Electronic Submission * to CBJ’s eProcurement Provider Public Purchase . To respond via Public Purchase, you must already have a Public Purchase account or Complete the free online account registration* *Registration as may take up to 24-hours to process. To respond complete the following: Acknowledgement* of the Terms & Conditions (ATTACHMENT A), Insurance Requirements (ATTACHMENT B) and the CBJ Contract Sample (ATTACHMENT C). *Contractors must acknowledge, acknowledge with exceptions, or not accept the required documents. *(NOTE: Exceptions: Will be reviewed by CBJ RISK & LAW and may not qualify for award .) Upload or attach your PDF RFP Response. Review of: CBJ General Terms & Conditions, Contract Required Insurance & CBJ Contract : Attached to the RFP are the documents required for this project (ATTACHMENTS - A, B & C). Contractors should carefully review all of these attachments. The awarded Contractor must comply with all requirements and will be required to sign the CBJ’s contract. Note: A State of Alaska Business License (SOA-BL) is required to complete the contract award. To obtain a SOA-BL Contractors may be required to file their business with the State of Alaska Corporations Division. Disclosure : The CBJ is a municipal corporation and political subdivision of the State of Alaska, is subject to the Alaska Public Records Act, AS40.25.100-220, and the public records provisions of CBJ Charter, section 15.7. Contents of submitted responses to a solicitation will be kept confidential until the intent to award or posting notice is released. Immediately following release, all responses become public information. Any restrictions or prohibitions intending to prohibit public disclosure of any material attached or reference in any response based upon claims of privileged, confidential or proprietary materials, or other similar restriction shall be of no force and effect and all material will be deemed as public records. Trade Secrets and other proprietary data may be held confidential to the extent allowed by law upon request in writing by the Contractor. Material considered confidential by the Contractor must be clearly identified and marked by page and section and must include a brief statement outlining the reasons for confidentiality. You may need to provide a redacted copy if you must mark items as confidential.Marking the entire response as confidential is not acceptable and may be cause for rejecting a response for consideration and award. About Juneau : Located in the panhandle of Southeastern Alaska, on the traditional land of the Tlingit people, the City and Borough of Juneau (CBJ or City) consists of 3,250 square miles and is only accessible by air or sea. Juneau is Alaska’s capital and has a population of approximately 31,000 people. The Juneau area is a temperate rainforest and receives around 92 inches of annual precipitation. For more information on Juneau, visit CBJ’s Website Funding & Budgetary Process : The City is funding this contract with General Operating Funds. Operational funding for the renewal periods is dependent upon City Assembly appropriations. If funds are not appropriated, the City may terminate the contract effective June 30 of the then current fiscal year and shall not be obligated to renew beyond the then current fiscal year. The initial project to analyze, develop, and build out all required datasets may include more work and may cost more than any agreed to contract renewals. The Contractor should expect CBJ to negotiate a contract price decrease for any successive contract years if the SOW needed for the continuation of services requires fewer hours to complete. The City and Borough of Juneau has included $60,000 for the Fiscal Year 2026 budget for completion of this work. This appropriation will go into effect on July 1, 2025. NOTE: Price proposal responses that are more than the project budgeted amount may require additional approval or appropriation which is not guaranteed. Contractors are encouraged to submit their best competitively priced proposal, even if it is more than the estimated amount. Contract Administration & Compliance : To ensure that the Contractor is fulfilling their scope of work obligations and reporting requirements, CBJ will assign CBJ Budget Manager, Adrien Wendel, as Contract Administrator for this contract. If needed an alternate designee will be assigned and the Contractor will be notified of the change. Project Schedule : To ensure that the data is available for the development of the FY28 budget, the data analysis and report development project phase is expected to be completed before or by October 31, 2026 . Any subsequent contract years will require all data to be delivered to CBJ before or by October 31 for use in that year’s budget cycle. See chart below for details: TASK DATE BUDGET CYCLE CONTRACT YEAR Analysis & Development of Data . Final Approved Data to CBJ Budget Manager Before or by October 31, 2026 For use in FY28 Budget Initial Contract Award to 06/30/2028 Data to CBJ Budget Manager Before or by October 31, 2027 For use in FY29 Budget Data to CBJ Budget Manager Before or by October 31, 2028 For use in FY30 Budget Renewal 1 : 07/1/2028 to 06/30/2029 Data to CBJ Budget Manager Before or by October 31, 2029 For use in FY31 Budget Renewal 2 : 07/1/2029 to 06/30/2030 Data to CBJ Budget Manager Before or by October 31, 2030 For use in FY32 Budget Renewal 3 : 07/1/2030 to 06/30/2031 Data to CBJ Budget Manager Before or by October 31, 2031 For use in FY33 Budget Renewal 4 : 07/01/2031 to 06/30/2032 Data to CBJ Budget Manager Before or by October 31, 2032 For use in FY34 Budget Renewal 5 : 07/01/2032 to 06/30/2033 FINAL TERM - Contract Expires Contract Term : All contract terms will be by fiscal year. The initial contract term will be date of award through 6/30/28. With satisfactory performance, there are up to five (5) additional automatic annual renewals, where the Contractor will be tasked with completing the next FY’s cost allocation plan data. If all renewals are exhausted the final contract expiration date will be June 30, 2033. Renewal terms are not guaranteed. Note: The Contractor may provide written notice to terminate the contract without penalty providing that the notice is given sixty (60) days prior to the upcoming renewal period. If a change to the contract is required, e.g. a price adjustment, a written contract amendment must be completed to document the change(s). Any extension of the contract after the final expiration will be a month-to-month extension, that is mutually agreed upon and documented by a written contract amendment. Invoices & Payments : Invoices submitted for payment will be promptly reviewed and approved by the Contract Administrator. The Contractor must submit all invoices via email to the assigned Contract Administrator Adrien Wendel: contact@example.gov and the CBJ Accounts Payable Office: contact@example.gov Qualifications : Responsive Proposers should be able to meet or exceed the following minimum qualifications: Firm and personnel that are based in North America and available to provide services during normal CBJ work hours of 8:00 a.m. to 4:30 p.m. AK standard time. Have documented experience providing Cost Allocation Consulting Services for similar sized governmental organizations. That includes the following: Experience with Municipal Cost Allocation Plans . At least five (5) years of direct experience developing internal cost allocation plans for local governments, including familiarity with both simplified and complex methodologies. Expertise in Federal Cost Principles (2 CFR Part 200) . Demonstrated knowledge of and experience with developing cost allocation plans and indirect cost rates that comply with the Uniform Guidance (2 CFR Part 200), including preparation of documentation sufficient for federal audit and approval. Indirect Cost Rate Development . Experience developing and negotiating federally approved indirect cost rates (NICRA), including for municipal or similar publicly operated airports or enterprise functions. Experience with Capital Project Costing . Knowledge of capital improvement budgeting practices and the development of internal indirect cost rates for charging overhead to capital projects with a variety of funding sources (federal, state, and local). Revenue Allocation Expertise . Experience developing allocation plans for dedicated or restricted revenue sources (e.g., impact fees, tourism taxes, or other restricted-use revenues), ideally including Marine Passenger Fees or similar. Documented strategic and proficient management style, that identifies that the staff they employ are professional and have the essential experience needed to meet the CBJ contractual requirements. Demonstrated Project Management Capacity to manage a multi-part project with defined deliverables, including availability of qualified staff and a proposed project manager with relevant experience. Define and demonstrate their processes for Communication and their aptitude with regards to training capabilities. Plan to include proof of your ability to explain complex cost allocation concepts to non-technical audiences, including department staff and elected officials, and to provide user-friendly documentation and training as needed. Qualified Proposers must be able to provide documentation or reference information on at least three (3) cost allocation plans prepared by your firm. Background : The City and Borough of Juneau regularly allocates internal service costs to enterprise, internal service, and special revenue funds and departments to ensure that the full cost of government services is understood, budgeted, and where appropriate, recovered. CBJ also manages a variety of funding sources, including state and federal grants, capital improvement funds, and dedicated revenues such as Marine Passenger Fees. Accurate and transparent cost allocation plays a critical role in budgeting, financial planning, and compliance with funding requirements. Over time, CBJ’s internal cost allocation methods have become more complex, which has at times limited their understandability and transparency. In addition, CBJ is seeking to strengthen its ability to recover indirect costs, particularly from external funding sources, by ensuring its cost allocation methodologies meet evolving program, audit, and regulatory requirements. Purpose & Goal : The purpose of this project is to evaluate and enhance CBJ’s internal cost allocation methodologies and indirect cost recovery strategies. This includes the development of: a full cost allocation plan, a federally compliant (2 CFR Part 200) cost allocation plan, an internal indirect cost rate for capital improvement projects, a Marine Passenger Fee allocation plan, and support for establishing a federally negotiated indirect cost rate for the municipally owned and operated Juneau International Airport (JNU). CBJ’s goals for this engagement include improving the clarity and usability of its cost allocation models, identifying opportunities to optimize indirect cost recovery, and ensuring that all plans are documented in a way that facilitates future updates and implementation. The selected Contractor will work closely with CBJ staff to develop these plans and to provide guidance that supports both immediate and long-term budgeting and cost recovery efforts. CBJ anticipates working with the selected Contractor on an annual basis to update each plan as needed to inform the development of the subsequent fiscal year’s budget. Contractors must plan to complete the following work for this contract: Evaluate CBJ’s current cost allocation practices. Recommend and implement improvements that enhance clarity and administrative efficiency, which may include recommendation of a new or substantially revised methodology. Support compliance with 2 CFR Part 200 for federal cost recovery. Calculate a defensible internal indirect cost rate for capital improvement projects. Allocate Marine Passenger Fees in a manner consistent with allowable uses. Prepare and assist in negotiating a federally approved indirect cost rate for the Juneau International Airport. The resulting plans should be clear, well-documented, and reproducible, allowing CBJ to apply and update them on an annual basis for future budgeting cycles. CBJ is seeking not just technical expertise, but a collaborative partner to help build internal understanding, promote long-term sustainability, and improve the City’s overall cost recovery framework. Scope of Work (SOW) : As part of the SOW the Contractor will develop a suite of cost allocation and indirect cost rate plans to support internal budgeting, cost recovery, and federal and state compliance. The plans will include the following: Full Cost Allocation Plan (CAP) : The selected consultant will develop a comprehensive internal central service cost allocation plan that identifies and distributes relevant indirect costs to CBJ departments. The objective is to establish a plan that is not only accurate and equitable, but also clear, transparent, and easy for departments to understand and apply. CBJ’s current cost allocation plan has grown increasingly complex over time, which has presented some challenges in terms of internal communication and ease of use. To address this, the consultant will be asked to: Assess the current CAP methodology and identify areas where simplification could improve usability without materially reducing accuracy. Propose at least two alternative methodologies for allocating indirect costs—including a simplified model that prioritizes transparency and ease of implementation. Provide comparative analysis of the proposed methodologies, including tradeoffs in accuracy, administrative burden and departmental clarity. Recommend and implement the approach that best balances fairness, comprehensibility, and administrative efficiency, in close consultation with CBJ staff. The final plan should be transparent, reproducible, and suitable for use in annual budget planning. The plan should be in accordance with Generally Accepted Accounting Principles (GAAP) as recognized by the Government Accounting Standards Board (GASB) and the American Institute of Certified Public Accountants (AICPA). The plan should be supported by documentation that allows CBJ staff to explain and update the model independently if needed, depending on the complexity of the methodology selected. In addition to improving usability and transparency, CBJ is also interested in exploring alternative methodologies or approaches that may improve the recovery of indirect costs, particularly from state and federal sources. The consultant should identify and evaluate any such opportunities during the assessment and plan development process and incorporate recommendations that could enhance CBJ’s ability to recover appropriate indirect costs while maintaining compliance with applicable guidelines. OMB-Compliant Cost Allocation Plan : A cost allocation plan compliant with 2 CFR Part 200 (Uniform Guidance), for use in allocating indirect costs to federal grant programs. The consultant will be responsible for ensuring all documentation meets audit standards for federal grant reimbursement. Indirect Cost Rate for Capital Improvement Projects (CIPs) : A methodology and plan to calculate and support an internal indirect cost rate for charging CBJ indirect costs to capital projects. This rate should be flexible for use with both federally and non-federally funded CIPs. Marine Passenger Fee Allocation Plan : A formal plan to determine an appropriate and legally defensible share of Marine Passenger Fees to allocate toward CBJ administrative and operational costs. The plan must account for constraints and allowable uses associated with fee revenue and follow the Cruise Lines International Association settlement agreement with CBJ Federally Negotiated Indirect Cost Rate for the Juneau International Airport (JNU) : CBJ seeks assistance in preparing and submitting the necessary documentation to establish a Negotiated Indirect Cost Agreement with the federal government for the municipally run Juneau International Airport , which can then be applied to all federal sources. This will include reviewing cost centers, indirect cost pools, and guidance throughout the negotiation process. Required Deliverables : Each deliverable must be documented in a formal, reproducible plan and accompanied by a briefing to key CBJ staff. The consultant will provide a written and/or oral presentation of the Full Cost and Indirect Cost Allocation plans after their completion. This should include a schedule that compares the current and prior-year total indirect costs by department and shows the changes from the prior year. In addition, any differences in the allocation basis or sources used or other material changes in the plan from the prior year should be documented. All copies of documents and materials prepared or developed in relation to or as part of the project shall be provided to CBJ, including the Cost Allocation Model in a format that will allow CBJ the ability to add or delete, and/or update information as needed in future years. These documents will be provided in unprotected electronic form. The consultant may also be asked to assist in staff training and to provide limited ongoing support for plan updates or implementation during the fiscal year. CBJ anticipates working with the selected consultant on an annual basis to update each plan as needed to inform the development of the subsequent fiscal year’s budget. Electronic Deliverables & Data Format : All final deliverables must be provided in both editable and non-editable electronic formats. At a minimum, the following standards will apply: Narrative Reports and Plans : All narrative documents (e.g., cost allocation plans, methodology documentation, summary reports) must be delivered in: Microsoft Word (.docx) – fully editable PDF format – final, non-editable version Data Files and Calculations : All supporting schedules, cost models, and allocation calculations must be delivered in: Microsoft Excel (.xlsx), with unlocked formulas and cell references clearly visible Accompanying documentation or instructions sufficient to allow CBJ staff to understand, audit, and update the files Presentation or Briefing Materials : Any materials prepared for presentations, briefings, or training must be delivered in: Microsoft PowerPoint (.pptx) or PDF format The consultant is expected to structure all electronic files in a clear and organized manger, with consistent naming conventions and documentation of assumptions, formulas, and sources. All deliverables become the property of the City and Borough of Juneau upon submission and therefore are public record. CBJ may request that the consultant participate in file review meetings to ensure staff understanding and future usability of the deliverables. Data, Findings & Report Ownership : All data, models, reports, calculations, documentation, and other materials, whether draft or final, produced under this contract shall become the sole property of the CBJ upon creation or receipt. The selected consultant shall not release, reproduce, publish, or otherwise distribute any materials developed in connection with this project without the express written permission of CBJ. This includes, but is not limited to, cost allocation methodologies, financial models, indirect cost rate calculations, and any documentation related to CBJ's internal operations or funding sources. CBJ reserves the right to use, reproduce, adapt, and modify all deliverables and supporting data for its own purposes without limitation. The consultant shall provide all working files (e.g., Excel spreadsheets with formulas intact, Word documents, etc.) in formats that allow CBJ to update and reuse the materials independently. All proprietary information or tools used by the consultant in the course of the engagement must be clearly identified in advance and approved by CBJ for use. Any third-party software, templates, or methods included in the deliverables must either be licensed for CBJ’s unrestricted use or clearly documented with use limitations. Information Provided By CBJ : The City will provide liaison services with all other City departments as needed, including introductions, scheduling of appointments, and limited assistance in gathering data. The awarded proposer will also have access to previous allocation reports, methodologies, spreadsheets, budgetary information, the CBJ Annual Comprehensive Financial Report (ACFR), accounting system reports and other documents as necessary, upon request. Travel & Accommodations Responsibilities : CBJ anticipates that most work associated with this project can be completed remotely and does not expect routine in-person meetings. However, the consultant may propose limited travel if deemed necessary to accomplish specific deliverables (e.g., project kickoff, stakeholder interviews, or final presentations). Any proposed travel must be clearly identified in the consultant’s proposal, including the purpose, estimated timing, and associated costs. The CBJ Contract Administrator Manager reserves the right to negotiate with the selected Contractor on any part of the in-person component that the Contractors identify as necessary. If approved, CBJ will reimburse travel expenses in accordance with its standard travel policies and rates. All travel must be pre-approved by CBJ prior to incurring any costs. EVALUATION CRITERIA, AWARD & PROPOSAL CONTENT Evaluation Criteria : To determine the most advantageous proposal for the CBJ, an evaluation committee will review, evaluate, score and rank proposals in accordance with criteria and categories identified in the Proposal Evaluation Form . Clarification of submitted material may be requested during the evaluation process. Award : Following the posting of evaluations and scoring, the successful Proposer will be required to accept the City’s contract. If needed, any changes to the scope, schedule, or compensation as lined out in the RFP document may be discussed and must be mutually agreed upon. Changes will be documented in the Contact. Note: Any agreed adjustments or changes cannot have an effect on the ranking of proposals. If agreement cannot be reached, with the apparent best Proposer, the CBJ will discontinue the discussion and the next highest ranked Proposer will be offered the project. Prior to drafting a contract Contractors must provide proof of compliance with pre-award requirements, i.e. SOA BL and Certificate of Insurance (COI). Awarded Contractor must have a State of Alaska business license prior to issuance of the notice to proceed. After final contract execution, the CBJ Purchasing Division will issue a purchase order to the Contractor that will serve as the Notice to Proceed (NTP). Proposal Preparation Recommendations & Requirements : Proposals must provide a concise explanation of the Contractor’s capabilities to satisfy the requirements of this RFP. Concentrate on conformance to the RFP instructions and provide demonstrations of completeness and responsiveness to the RFP requirements and scope of work. Content must be identified by a table of contents that includes page numbers and follows a defined sequence for deliverables or SOW as requested in the RFP. The page limit for this RFP is 15 total pages (using no less than 11-point font). When providing examples or samples of previous projects, hyperlinks are preferred. The page limit excludes, CV’s or resumes, copies of required business or professional licenses, and professional references. Provide the following information in your proposal: Transmittal Letter & Title Page : Include a dated transmittal letter that briefly explains your understanding and interest in the project, that includes a title page with the following information: RFP number and title, name of your firm, contact person, complete company address, company telephone (and fax number), and any pertinent email address(es). A person who has authority to bind the company must sign the transmittal letter and provide their title beneath their signature. Understanding & Methodology (Weight 25%) : Provide a comprehensive narrative that illustrates your understanding of the scope, objectives and requirements of the project, including the project schedule and deliverables. Identify any challenges associated with implementing the work. Describe the methodology you intend to practice and demonstrate how it will accomplish the scope of work. Discuss any operational plans, problem solving approaches, techniques, standards or creative methods to be used for getting the job done. Include the proposed project schedule and timeline, which identifies major tasks. Points will be awarded based on how well the proposal : demonstrates a complete, practical, logical and feasible approach in carrying out the scope of work and fulfilling the project requirements; demonstrates your firm’s expertise on reviewing/preparing Cost Allocation Plans; provides an understanding of industry standards for Indirect Cost Proposals; addresses challenges or problems related to the project; identifies deliverables and schedules for major tasks and project milestones; describes how the project objectives will be achieved, illuminates if any specific innovations you intend to used that have been previously proven, highlights a specific understanding, if any, of the Marine Passenger Fee and JNU Airport intricacies, addresses how your firm will meet the need of multiple purposes specified. Management Plan (Weight 25%) : Provide a management plan you intend to follow and demonstrate how the plan will serve to accomplish the scope of work and achieve the City’s objectives. Include the following as part of your plan: Organizational chart specific to personnel assigned to accomplish the work, including any sub-consultants; Lines of authority; and Individual responsible for decision-making and accountable for the completion of work (Proposer’s Project Manager), and the extent to which this individual will be available to the City. Provide his/her level of authority; Discuss how this project fits into your overall organizational structure and the current workload; Describe your approach to project monitoring, control, risk assessment and management (e.g. predicating potential problems, problem escalation, taking corrective action, identifying variances from the project management plan, resolving project problems or contractual disputes). Points will be awarded based on how well your management plan : supports the scope of work and effectively leads to deliverables required; outlines the organization of your project team; demonstrates your accountability; and illustrates the lines of authority and communication; exceeds the minimum needed to achieve the project objectives; and meets the schedule. Experience, Qualifications & Personnel (Weight 30%) : Provide a list of references for projects of similar size & complexity. These projects must be able to prove your capacity to complete the work for this contract with current or previous work experience. Provide your proposed project team’s specialized experience, capabilities, and unique qualifications for the performance of the work. Include the following: Discuss how this project fits into your overall organizational structure and the current workload. A list of projects (of similar size & complexity) and previous work experience from the past five (5) years that demonstrate your ability to administer or complete this project successfully; Provide at least three (3) references from projects listed above. The references must include (name, title, phone number, email address, company address and project title) for each reference project listed above; Be sure to verify that your reference(s) contact information is complete, current, correct and that each of your listed references will be available to provide information during the evaluation period; Resumes for all personnel identified in your organizational chart and the percentage of project work to be completed by each individual. Points will be awarded based on how well your firm’s project experience, quality of work verified by your references and the talent and competency of the personnel you plan to assign to this project : demonstrate experience in completing similar projects on time and within budget; demonstrate the skills and abilities desirable for the work this project requires; measure-up during any reference checks. This includes any other client references that the City may obtain for your firm or personnel, beyond those references listed in your proposal. If applicable, the CBJ may use its own experience with your firm as a suitable reference. Note: Your awarded points may be less if your reference information is inaccurate or incomplete. Cost Proposal (Weight 20%) : Consultants must provide a cost proposal that shows the total compensation expected to complete the project as described for the initial contract term plus one year term renewal as noted in the chart. Show line-item pricing that conforms to the project schedule with sub-totals per tasks/deliverables and a include a breakdown of all other expected expenses, i.e. travel or supplies etc. Details to include, may be expected staff hours, and number of staff, and at what hourly cost. Note: Term renewals are not guaranteed. Analysis & Development of Data . Final Approved Data to CBJ Budget Manager Before or by October 31, 2026 For use in FY28 Budget Initial Contract Award to 06/30/2028 Data to CBJ Budget Manager Before or by October 31, 2027 For use in FY29 Budget Data to CBJ Budget Manager Before or by October 31, 2028 For use in FY30 Budget Renewal 1 : 07/1/2028 to 06/30/2029 For pricing comparison purposes, the Cost Proposal must have a final total line so Pricing Points can be awarded using the formula shown below. Points Awarded = (Lowest Price Proposal) x (Maximum Points for Price) Price of This Proposal Sample Evaluation Form : Evaluator No.____ Proposer___________ Maximum Score Achievable = 1,000 points CRITERIA Weight % Score (0 – 10*) Total Points = (Numerical Score X Weight) Understanding & Methodology 25 Management Plan 25 Experience, Qualifications & Personnel 30 Cost Proposal (determined using formula) 20 Formula Determined by Purchasing Rank __________Grand Total *Point Guide : Outstanding or Above Average (10-9 points)Adequate to Good (6 to 8 points) Marginally Acceptable (3 or 4 points)Unacceptable (0 or 1 point)No scores using numbers 2, or 5