County Complex Paving Project

Request for ProposalsCounty Complex Paving ProjectIntroduction and PurposeCarroll County (hereinafter referred to as the County) is soliciting proposals from qualified and experienced paving contractors for the comprehensive paving and related site work at the Carroll County Com-plex located in Ossipee, New Hampshire. The purpose of this RFP is to select a contractor who can demonstrate the necessary expertise, resources, and commitment to execute this project efficiently, safely, and to the highest quality standards.The successful proposer will be responsible for all aspects of the paving project, including but not limited to, surface preparation, asphalt application, striping, and drainage improvements as specified herein.BackgroundThe Carroll County Complex serves as the primary administrative and operational hub for various county departments and public services. The existing parking lots, sidewalks, and access roads within the complex have deteriorated over time, requiring significant repair and repaving to ensure safety, accessibility, and longevity. This project aims to enhance the overall infrastructure and user experience for employees, visitors, residents, and the general public.Scope of WorkThe scope of work for this project includes, but is not limited to, the following:• Site Preparation:o Removal and disposal of existing asphalt and base materials in designated areas.o Grading and compaction of subgrade to ensure proper drainage and stability.o Repair or replacement of damaged catch basins, manholes, and drainage pipes as identified during site assessment.o Preparation of all surfaces to receive new asphalt, including cleaning and tack coating.• Paving:o Application of new asphalt pavement to specified thicknesses for parking lots, access roads, and designated pathways.o Use of high-quality asphalt materials meeting NH DOT specifications.o Ensuring proper compaction and smooth transitions between new and existing surfaces.o Installing all necessary asphalt edging, minimum of 18” from asphalt edge.• Striping and Markings:o Application of durable traffic paint for parking space lines, accessible parking symbols, directional arrows, stop bars, and other necessary markings in accordance with current ADA and local regulations.o Clear delineation of fire lanes and no-parking zones.• Drainage Improvements:o Installation or repair of French drains, culverts, or other drainage solutions to mitigate water accumulation.o Ensuring positive drainage away from buildings and high-traffic areas.• Traffic Control:o Development and implementation of a comprehensive traffic control plan to ensure minimal disruption to county operations and public access during construction.o Provision of all necessary signage, cones, and flaggers.• Cleanup:o Thorough cleanup and removal of all construction debris, excess materials, and equipment upon project completion.Specific Areas to be Addressed:Bid 1: Administration BuildingThis portion of the project addresses the front and rear walkways at the Administration Building; main entrance of the County complex; and the Administration Building visitor parking spaces.Walkway (up to 824-sf)• Saw cut as needed• Remove and dispose of exiting asphalt walkways• Shim walkways with gravel/ledge pack as needed compacted in place• Supply and install hand pave asphalt at 3.0-in compacted (1.5-in bind-er/1.5-in wearing course)Parking Lot/Roadway (up to 14,511-sf/1,612-sy)• Saw cut as needed• Reclaim existing pavement in place• Remove and dispose of existing asphalt that reclaimer cannot reach• Rough grade and compact existing gravel in parking lots• Fine grade and compact parking lot areas to promote positive sheet draining• Adjust all structures and gate valve boxes in parking lot as required to meet finish grade• Supply and install machine pave asphalt at 3.0-in compacted (1.5-in binder/1.5-in wearing course)• Supply and apply pavement markings per current layout (all paint/single coat)Bid 2: Mountain View Community Nursing HomeThis portion of the project addresses all paved roadways, parking areas, and walkways surrounding the County nursing home. Additionally, it replaces the concrete sidewalks with asphalt side-walks.Roadway/Parking Lot (up to 87,332-sf/9,074-sy)• Saw cut as needed• Reclaim existing pavement in place• Remove and dispose of existing asphalt that reclaimer cannot reach• Rough grade and compact existing gravels in parking lots• Fine grade and compact parking lot areas to promote positive sheet draining• Adjust all structures and gate valve boxes in parking lot as required to meet finish grade• Supply and install machine pave asphalt at 3.0-in compacted (1.5-in binder/1.5-in wearing course)• Supply and apply pavement markings per current layout (all paint/single coat)Concrete Walks to Asphalt (up to 2,972-sf/330sy)• Demo of existing concrete walkways and reconstruct existing walkways in asphalt• Saw cut as needed• Remove and dispose of existing concrete walkways• Supply and install up to 500-lf of 4-inch underdrain with stone and fabric under walkway• Core into existing catch basin for underdrain outlet (two locations)• Reset up to 490-lf of existing vertical granite curb• Supply and install 6-inch gravel compacted in place• Fine grade and compact• Supply and install machine pave asphalt at 3.0-in compacted (1.5-in binder/1.5-in wearing course)Existing Asphalt Sidewalks (up to 4,575-sf/508-sy)• Saw cut as needed• Remove and dispose of existing asphalt walkways• Shim walkways with gravel/ledge pack as needed compacted in place• Fine grade and compact• Supply and install machine pave asphalt at 3.0-in compacted (1.5-in binder/1.5-in wearing course)Optional/Additive Bid Items:Bid 3: Impound LotA 60x80 asphalt pad to be located off the rear corner of the Administration Building staff parking lot. The pad will be used as the base for an impound lot for the Carroll County Sheriff’s Department protection of evidence.Bid 4: Patchwork and Repairs (As Needed):Proposers should also provide a separate quote for patchwork and repair of existing holes and deteriorated areas in other parts of the county complex not covered by the primary paving scope. This will be on an as-needed basis, based on a mutually agreed-upon unit pricing for asphalt repair per square yard, includ-ing material, labor, and disposal.Proposal RequirementsProposals must be submitted in a clear, concise, and organized manner, addressing all items listed below. Failure to provide any requested information may result in disqualification.Company Information:• Legal name of company, address, phone number, and primary contact person• Type of business entity (e.g., corporation, LLC, sole proprietorship).• Number of years in business.• Business licenses and certifications relevant to paving operations.Project Understanding and Approach:• A narrative demonstrating the proposer's understanding of the project scope and objectives.• A proposed work plan outlining the methodology, equipment, and personnel to be utilized for each phase of the project.• A preliminary project schedule with key milestones and estimated completion date.• Description of quality control measures to be implemented.• Description of safety protocols and procedures.Experience and References:• List of at least three (3) similar paving projects completed within the last five (5) years, preferably for municipal or large commercial clients. For each project, include:o Client name and contact information (name, title, phone, email).o Brief description of the project scope and value.o Completion date.Cost Proposal:• A comprehensive, itemized cost proposal for the entire scope of work, including:Breakdown of costs for materials, labor, equipment, and subcontracts.Unit prices for common items (e.g., per square yard of asphalt, per linear foot of striping, per catch basin repair).Separate pricing for any optional/additive bid items.• All costs must be inclusive of all fees, permits, taxes, and overhead.Submission InstructionsPre-Proposal Conference/Site Visit (Highly Recommended):• By appointment, County staff are available for pre-proposal site visits. Proposers are requested to contact DPW Director Will DeWitte at +1 (555) 000-0000 to make an appointment.• Attendees will have the opportunity to ask questions and inspect the project site.• Proposers are strongly encouraged to attend to gain a comprehensive understanding of the project requirements.Questions:• All questions regarding this RFP must be submitted in writing via email to DPW Will DeWitte at For security reasons, you must enable JavaScript to view this E-mail address.Submission Details:• Proposals must be received by the County no later than Thursday, July 3, 2025 at 4:00 p.m.• Late proposals will not be accepted.• Faxed or emailed bids will not be accepted• Two hard copies of the proposals must be mailed or hand delivered to:County of CarrollCarroll County Paving Project RFP95 Water Village Road, Box 1Ossipee, NH 038646. Evaluation CriteriaProposals will be evaluated based on the following criteria:• Responsiveness to RFP Requirements (20%): Completeness and adherence to all instructions and requirements outlined in this RFP.• Project Understanding and Technical Approach (30%): Clarity, feasibility, and effectiveness of the proposed work plan, schedule, quality control, and safety measures.• Experience and Qualifications (25%): Relevant experience of the firm and key personnel, strength of references, and demonstrated ability to successfully complete similar projects.• Cost Proposal (25%): Competitiveness and transparency of the proposed pricing.The County reserves the right to request additional information, conduct interviews, or negotiate with one or more proposers. The County also reserves the right to reject any and all proposals, to waive informalities, and to award the contract to the proposer deemed most advantageous to the County.7. Terms and Conditions• Contract Award: The award of a contract resulting from this RFP will be made to the responsible proposer whose proposal is determined to be the most advantageous to the County, taking into consideration all evaluation factors.• Right to Reject: The County reserves the right to reject any or all proposals received as a result of this RFP, to negotiate with any qualified proposer, or to cancel this RFP in part or in its entirety if it is in the best interest of the County to do so.• Costs of Proposal Preparation: All costs incurred in the preparation and submission of proposals are the sole responsibility of the proposer.• Public Record: All proposals submitted become the property of the County and, upon contract award, will become public records and subject to inspection in accordance with NH RSA 91-A Right to Know Law.• Compliance: The successful contractor must comply with all applicable federal, state, and local laws, ordinances, and regulations.9. Contact InformationFor all inquiries regarding this RFP, please contact:DPW Director Will DeWitte, +1 (555) 000-0000, For security reasons, you must enable JavaScript to view this E-mail address.Thank you for your interest in Carroll County. We look forward to receiving your proposals.