Countywide Copiers

Burnet County is soliciting sealed bids for the lease or purchase of countywide copiers and multifunction devices under solicitation number 26-4090-07, with a response deadline of May 19, 2026, at 10:00 AM CST. The procurement covers delivery, installation, and ongoing service of equipment at multiple county facilities including the Courthouse, Jail, Sheriff’s Office, and various administrative buildings, requiring network configuration, 24-hour service response, preventative maintenance, and complete consumables management. Vendors must be authorized by manufacturers, maintain local service offices with certified technicians, and demonstrate experience supporting government entities. The contract will be awarded on a Lowest Price Technically Acceptable basis to the lowest responsible bidder who fully meets all technical and compliance requirements, with purchase price being the primary evaluation factor. Bidders may propose either outright purchase or lease terms of 36, 48, or 60 months, with defined pricing for copies, overages, and end-of-term buyouts, and must include all costs such as toner, travel, fuel, and equipment removal in their bids. All offerors must submit a comprehensive set of certifications and compliance documents, including forms addressing debarment and suspension, prohibition of business with Iran, Sudan, or foreign terrorist organizations, firearm discrimination, Texas Family Code compliance, and House Bill 89 verification regarding boycotts of Israel-related entities. Vendors must also complete the Certificate of Eligibility, Vendor Compliance with Reciprocity for Non-Resident Bidders, and the Burnet County Bidder Affirmation. Those claiming HUB/DBE status must provide certification, and all bidders must disclose any felony convictions involving owners or employees. Bond requirements include a bid bond equal to 5% of the contract amount if exceeding $100,000, performance bonds for contracts over $100,000, and payment bonds for contracts over $25,000, all issued by Texas-authorized sureties. Insurance mandates include $1 million in general and auto liability coverage, statutory workers’ compensation, and naming Burnet County as an additional insured. Proposals must be submitted either physically or electronically by the deadline, with electronic submissions directed to bids@burnetcountytexas.org, and all required forms must be fully completed and signed. Payment is due Net 30 days, and the county requires a single consolidated invoice with itemized departmental costs.