Course, Exam and Event Scheduling Software

The State University of New York at Binghamton is soliciting proposals for a comprehensive academic course, exam, and event scheduling platform to serve as the institution's central system of record. The platform must support centralized oversight and distributed departmental participation for instructional, co-curricular, administrative, and student organization activities. Key technical requirements include a scheduling optimizer for room and time assignments, exam conflict management to ensure students do not have more than two exams in a 24-hour period, and student-level conflict reporting. The solution must adhere to strict accessibility standards, including screen reader compatibility and keyboard navigation, and vendors must provide VPAT, HECVAT, and SOC2 documentation. The contract will be awarded based on a best value evaluation, with the technical proposal weighted at 70 percent and the cost proposal at 30 percent. Bidders must demonstrate documented experience implementing similar systems at institutions of comparable size and complexity, provide 24 months of uptime records, and disclose any failed implementations from the last five years. The pricing structure covers a five-year period, encompassing annual subscription fees, implementation, customization, and training costs. Compliance requirements include adherence to FERPA and GDPR for data privacy, as well as New York State Affirmative Action and Human Rights Law certifications. Proposals must be submitted by November 12, 2026, following specific formatting guidelines that strictly separate technical and cost volumes.