CPS/Storage & Transportation-Climate and Non-Climate controlled

The Department of State Health Services of Texas is soliciting bids for comprehensive storage and transportation services for medical supplies, pharmaceuticals, and related materials under solicitation number HHS0016767, with a response deadline of June 8, 2026. The contract requires the provision of both climate-controlled and non-climate-controlled warehousing in San Antonio, Texas, along with transportation services activated upon notification from the DSHS State Medical Operations Center. Core responsibilities include receiving, storing, picking, packing, and shipping inventory while maintaining uninterrupted cold-chain integrity in accordance with manufacturer guidelines, employing temperature monitoring systems with real-time alerts for deviations, and securing facilities with NFPA-compliant fire systems, active alarm monitoring, and restricted access controls on all entry points. All personnel must have at least three years of relevant experience, be at least 18 years of age, and undergo training verified upon request; contractors must use E-Verify for employment eligibility and ensure all staff sign confidentiality agreements due to the potential storage of sensitive mass prophylaxis inventory. The contract is governed by the Texas Health and Human Services Uniform Terms and Conditions, Version 3.4, and incorporates mandatory compliance with federal and state civil rights, equal employment opportunity, occupational safety, and anti-discrimination statutes, including Title VI, Section 504, and the ADA. Contractors are required to submit a completed HUB Subcontracting Plan if applicable, along with all necessary state and federal identifiers including SAM.gov UEI, FEIN, Texas ID Number, and Texas Franchise Tax Number. Pricing must be submitted via Exhibit C as firm, fixed, all-inclusive rates in U.S. dollars covering labor, equipment, materials, and incidentals, with no automatic adjustments permitted and any price reductions mandatory for immediate adoption. Evaluation is based on best value to the State of Texas, with price as a significant factor assessed by lowest per-line-item or total cost, alongside pass/fail gates for compliance with specifications and absence of unsatisfactory past performance. The initial term extends through August 31, 2027, with up to three one-year renewal options and a possible one-year extension for transition purposes. Invoicing is monthly, tied to satisfactory performance verification, and requires detailed line-item descriptions aligned with the pricing sheet and scope of work; all incidental expenses such as travel, per diem, and office overhead are the contractor’s sole responsibility. Failure to submit any mandatory attachments—Exhibit A through H and Appendix A—will