Cremation Services

Collin County is soliciting cremation services through a one-year contract with three optional one-year renewal periods, issued under solicitation number 2026-286 and open for response until June 11, 2026. The contract is for the dignified disposition of unclaimed, abandoned decedents under the jurisdiction of the Collin County Medical Examiner’s Office, with estimated annual service volumes of 20 standard adult cremations, three bariatric cremations, one infant/fetal cremation, one child cremation, and 25 transportation services, totaling an estimated annual expenditure of $17,500. The vendor must provide 24/7 on-call service, timely removal, secure refrigerated storage for a minimum of three remains, complete cremation within 14 days of receipt, and return cremated remains within 120 calendar days. Services must be performed at the vendor’s facility in Texas, with final acceptance occurring at the Collin County Medical Examiner’s Office in McKinney. All work requires strict compliance with Texas Health and Safety Code, Texas Funeral Service Commission regulations, OSHA, HIPAA, and ADA, along with active state licensure for funeral establishment and crematory operations. The vendor must designate primary and backup contacts, submit monthly reports on service volume and turnaround times, maintain comprehensive chain-of-custody records subject to audit, and ensure all decedent information remains strictly confidential. Subcontracting is prohibited, and the vendor must carry comprehensive insurance coverage including $1 million per occurrence commercial general liability, $1 million auto liability, $1 million errors and omissions, statutory workers’ compensation, and $2 million umbrella coverage. All personnel may be subject to criminal history background checks, and the vendor must complete a Conflict of Interest Questionnaire and IRS Form W-9. Proposals must be submitted exclusively through the Collin County OpenGov portal by the deadline, and awards will be based on a trade-off of lowest price and best value, prioritizing past performance, responsiveness, and completeness of submission. Payment is processed by the Collin County Auditor’s Office via mailed invoice tied to a purchase order number, and the contract term begins no earlier than July 1, 2026.