CRFQ-0231-OOT2700000002-5 | Addendum No 4-Governance, Risk and Compliance Auto Platform

The contract pertains to the annual renewal of Governance, Risk, and Compliance (GRC) Software Maintenance and Support services for a four-year base period with potential extension options, as indicated by the reference to technical specifications 4.1 through 4.9, which may allow for up to nine total years of service. The work is centered on ensuring continuous functionality, updates, and compliance of a GRC Auto Platform, with alignment implied to the NIST Cybersecurity Framework 2.0 and state-specific control mappings, though the detailed technical requirements remain unspecified. The contract is structured as a fixed-price arrangement under a Central Contract - Fixed Amt, requiring vendors to submit a lump sum yearly price inclusive of all services. The procurement is being conducted as a direct award under West Virginia Code 5A-3-10c, indicating a non-competitive or sole-source process without formal evaluation factors, scoring weights, or competitive bidding criteria outlined. Performance and delivery are required in Charleston, West Virginia, specifically at the WV Office of Technology, with invoicing directed to the Department of Administration’s Office of Technology and payments processed through the Purchasing Division. No packaging, marking, or preservation requirements are specified, and there is no defined inspection or acceptance protocol beyond general compliance with the cited specifications. The solicitation closes on August 11, 2026, with submissions to be delivered physically to the Purchasing Division office in Charleston, and no electronic submission portal is confirmed, although the inclusion of electronic spreadsheets suggests hybrid submission methods may be permitted. The contract value remains unquantified as no unit prices or extended totals are provided in the pricing table, and no federal contract clauses, representations, certifications, socioeconomic status requirements, UEI or CAGE codes, or key personnel provisions are included in the documentation. The contract is administered by Toby L Welch of the West Virginia Office of Technology, who serves as the primary point of contact, with no designated Contracting Officer’s Representative identified.