CRFQ-0313-DEP2600000042-2 | OSR - Caustic Soda - North

The State of West Virginia, through its Department of Administration, Purchasing Division, is soliciting bids under solicitation number CRFQ-0313-DEP2600000042-2 for the procurement of caustic soda solutions under a central master agreement titled OSR - Caustic Soda - North. The contract, with a NAICS code of 424690, is a one-year term contract potentially renewable upon mutual written consent approved by both the Agency and the Attorney General’s Office, with automatic renewal strictly prohibited. Vendors are required to supply 20%, 25%, and 50% sodium hydroxide solutions in specified quantities to designated regions across the state, with delivery obligations to be fulfilled on an open-end, continuing basis. Delivery must be F.O.B. destination to the Agency’s location, and vendors may not charge separate delivery fees—they must incorporate all delivery costs into their bid pricing. Emergency orders must be delivered within one calendar day, and vendors are prohibited from holding orders until minimum quantities are met. All goods must be a twenty percent (20%) solution of low iron grade and meet strict quality standards, including conformity to specifications, merchantability, fitness for intended purpose, and freedom from defects in material and workmanship. The contract imposes significant compliance obligations, including prior submission of proof of insurance: $1,000,000 per occurrence for commercial and automobile liability, and compliance with workers’ compensation laws. Payment is made in arrears upon receipt of a proper invoice, with vendors required to accept payment exclusively through electronic funds transfer and the State’s Purchasing Card program. The State is exempt from all federal and state taxes, and vendors bear responsibility for any applicable sales, use, or property taxes. The vendor must designate a primary contract manager available during normal business hours, submit quarterly and annual reports detailing purchases and total values, and provide ad hoc reports upon request. All bids must be submitted electronically via wvOASIS, by paper, or by facsimile, but never by email, and must contain a signature. Written addenda are the only binding communications; verbal interactions hold no authority. Failure to acknowledge all issued addenda via the official Addendum Acknowledgement Form, failing to type or electronically enter bid information, or submitting any exceptions or modifications without clear identification will result in immediate bid disqualification. The award will be made to the vendor offering the lowest overall total cost for compliant items. The