CRFQ-0603-ADJ2600000023-3 | JFHQ Coonskin Armory Drill Hall RTU Replacement

The contract pertains to the replacement of two rooftop units (RTUs) at the JFHQ Coonskin Armory Drill Hall in Charleston, West Virginia, under solicitation CRFQ-0603-ADJ2600000023-3. The work involves complete removal of existing units and installation of new RTUs meeting specific technical requirements including 208V/3-phase/60Hz power, R-454B refrigerant, two-step scroll compressors, microchannel condenser coils, natural gas heating, and DDC controls. All work must be performed in a workmanlike manner using new commercial-grade materials, with strict adherence to applicable codes such as the International Building Code, International Mechanical Code, NEC, OSHA, UL, ANSI, and ASME. A mandatory pre-bid walk-through is required, and the contractor must coordinate with the Agency Project Manager to minimize disruption. Performance is to be completed as a one-time purchase within one fiscal year following award, with final acceptance occurring on-site after inspection and submission of as-built drawings and one-year manufacturer warranties. The solicitation is issued by the West Virginia Department of Administration’s Purchasing Division and is subject to state-specific terms rather than standard FAR clauses, with key contractual provisions outlined in sequentially numbered clauses covering compliance with laws, modifications, assignment, state employee requirements, and public disclosure of submissions. The award will follow a Lowest Price Technically Acceptable (LPTA) basis, selecting the lowest qualified responsible bidder meeting all technical and compliance requirements. Special requirements include vendor registration with the State of West Virginia, submission of detailed personnel identification and badge documentation for site access, a designated Contract Manager with full authority, and compliance with procurement restrictions such as domestic steel preferences and a prohibition on boycotting Israel. Insurance mandates require $1 million in commercial general liability, $1 million in auto liability, cyber liability, builders risk covering 100% of the contract value, and workers’ compensation. Liquidated damages of $1,500 per day apply for delays, and a non-refundable $1,250 fee covers Staff Judge Advocate review. The estimated contract value is $1,000,000, triggering disclosure obligations under state law. Proposals must be submitted by July 7, 2026, via wvOASIS, courier, fax, or physical delivery, and must include signed certifications and exhibit references including Scope of Work and Equipment