CRFQ-0803-DOT2600000092-1 | REFLECTIVE SIGN SHEETING & ASSOCIATED MATERIALS

The contract solicitation CRFQ-0803-DOT2600000092-1 seeks reflective sign sheeting and associated materials from vendors to supply the State of West Virginia, primarily for use by the West Virginia Division of Highways and other state agencies. The scope centers on the procurement of ASTM-I, ASTM-IV, and ASTM-XI retroreflective sheeting in specified sizes and colors, including white and blue, with mandatory compliance with the WVDOH Approved Products List and the 2023 Standard Specifications for Roads and Bridges. Delivery is F.O.B. destination at the Agency’s location in Charleston, West Virginia, and vendors must provide a minimum overage of 3/16”, 5/16”, or 7/16” depending on product specifications, though no formal packaging, preservation, or marking requirements are defined beyond these tolerances. The evaluation process follows a Lowest Price Technically Acceptable (LPTA) basis, where all bids must meet strict technical criteria—such as product listing on the APL and adherence to ASTM standards—to be considered, after which award is made solely to the lowest-priced responsive offer. The contract structure is that of an open-end, central master agreement functioning similarly to an indefinite-delivery, indefinite-quantity (IDIQ) contract, with an initial one-year term and up to three optional one-year renewals. All pricing data is left blank in the solicitation, with quantities listed as estimates only, making the total contract value undetermined at this stage. Vendors are required to submit complete pricing for every item through the wvOASIS portal or other approved methods, with no email submissions permitted, and must include signed documentation to avoid disqualification. Key contractual obligations include full compliance with state procurement rules, prohibition of used or refurbished goods, confidentiality of state information, adherence to the Anti-Boycott of Israel clause, maintenance of commercial liability and workers’ compensation insurance, and acceptance of electronic funds transfer or P-Card payments. Reporting obligations are triggered only if vendors affirmatively opt into quarterly financial reporting or additional agency requests. Neither federal acquisition regulation clauses nor standard contract clauses are present in Section I, which instead contains only technical specifications. There is no designated contracting officer, COR, or COTR identified, and no accounting, appropriation, or invoice submission platform details are provided beyond general payment instructions. Vendors must also register with the West Virginia Purchasing Division but are not required to hold a UEI or