CRFQ-0803-DOT2600000099-1 | WVDOT Networking Equipment PO# 81260141

The West Virginia Department of Transportation is soliciting networking equipment through a competitive bid process under solicitation number CRFQ-0803-DOT2600000099-1, with a response deadline of June 18, 2026. The contract focuses on the procurement of Extreme Networks hardware including the 5320-48P-8XE, 5320-24P-8XE, and 5320-16P-4XE switches, along with 80 Extreme Network Platform ONE Standard Licensing units, though all quantities are estimates and pricing details are not yet finalized, with unit costs listed as $0. The procurement follows a Lowest Price Technically Acceptable evaluation methodology, where compliance with technical specifications is a pass-fail criterion and award is determined solely by the lowest total cost among qualified bidders. Performance is to occur at the West Virginia DOT’s facility in Charleston, WV, with delivery terms set at F.O.B. destination, meaning the vendor assumes all risk and cost until goods are received and inspected at 1900 Kanawha Blvd, Building 5, Room A-720. The contract imposes several mandatory vendor obligations, including adherence to state regulations regarding workers’ compensation insurance, vendor non-conflict, indemnification, and strict prohibitions against delivering used or refurbished equipment. Compliance with West Virginia’s anti-boycott law, privacy and confidentiality rules, and state licensing requirements is enforced through specific clauses that also allow for background checks on contractor personnel. Payment is processed through the Department of Administration’s Purchasing Division via electronic funds transfer or purchasing card upon submission of a proper invoice to purchasing.division@wv.gov, and funding is contingent upon legislative appropriation by July 1 of the fiscal year. The contract does not specify a fixed term but allows for one-time purchase or term contracts with an initial year duration unless otherwise negotiated. Bids must be submitted electronically via wvOASIS, by physical mail, or by fax, with email submissions explicitly prohibited, and all documentation must be complete, unencrypted, and signed to avoid disqualification.