ARFQ-0211-GSD2600000045-2 | Power Laptop & Docking Stations

The State of West Virginia’s General Services Division is soliciting bids for the one-time procurement of nine Power Laptops and nine compatible Docking Stations under solicitation number ARFQ-0211-GSD2600000045-2, with a submission deadline of June 4, 2026. The laptops must be EliteBook 6 G1 or an equivalent business-class model, equipped with Windows 11 Pro 64-bit, TPM Version 2.0, ENERGY Star certification, and a WWAN mobile broadband card compatible with AT&T and Verizon networks. Each laptop must include an A/C adapter and be covered by a minimum four-year onsite/next-day warranty, along with a five-year Absolute Resilience or equivalent license activated upon use. The docking stations must be fully compatible with the specified laptop model. All items must be new and unused, with no refurbished or used equipment permitted. Bids must be submitted electronically through wvOASIS or in signed paper form by the deadline, with all information typed or electronically entered to avoid disqualification. Failure to complete the Pricing Page in full, submit unauthorized exceptions, miss addendum acknowledgments, or fail to register with the West Virginia Purchasing Division and pay the $125 fee will result in bid rejection. The award will go to the vendor offering the lowest overall total cost while meeting all mandatory technical specifications. The contract is governed by West Virginia law, with public disclosure of all proposals and contracts mandated under the state’s Freedom of Information Act. Delivery must be made to the General Services Division Maintenance Support Facility at 320 Michigan Avenue, Charleston, WV 25311, within thirty working days after receipt of a purchase order or notice to proceed. Invoices must be sent to [email hidden] or mailed to the designated address, and payment will be processed in arrears upon receipt and acceptance of goods, via electronic funds transfer or the state’s P-Card program. Vendors must extend any publicly advertised sale price to the state and invoice at the lower of the contract or sale price. The vendor must designate a Contract Administrator as the primary point of contact, comply with the State of West Virginia Drug-Free Workplace Conformance Affidavit, and ensure compliance with all warranty and quality standards, including adherence to manufacturer specifications. Non-resident vendors identifying as small, women-owned, or minority-owned businesses under W. Va. CSR § 148-22-