CRFQ-0803-DOT2600000100-1 | ASPHALT CRACK SEALANT for DISTRICT ONE

The contract solicitation CRFQ-0803-DOT2600000100-1 is for the procurement of asphalt crack sealant and related materials within West Virginia’s District One, issued by the West Virginia Department of Administration, Purchasing Division, with performance and delivery centered in Charleston, WV. The solicitation seeks an open-end master agreement allowing variable order quantities of specified products including Fiber Asphalt Sealant 540, Mastic One, HP Concrete Cold Patch, Matrix 501 Mastic, TechCrete-R, and associated primers and additives, all of which must comply with ASTM D5329, D113, D4402, D36, D6690, D5167, D6297, D5249, D6307, D5444, D2794 (Modified), D3111, and AASHTO T140 (Modified) standards, as well as OSHA and GHS labeling requirements. Pricing information is not provided in the solicitation, with all unit and extended price fields left blank, indicating that the award will be based on the Lowest Price Technically Acceptable (LPTA) methodology, where technical compliance with specifications is the baseline threshold and price is the sole decisive factor. The contract term is unspecified but allows for renewal for up to three successive one-year periods unless otherwise defined, and delivery is F.O.B. destination to various agency locations across West Virginia. All respondents must submit proposals through the wvOASIS portal, by fax, or via hard copy to the Purchasing Division in Charleston; email submissions are prohibited. Proposals must include a valid signature and be in an immediately accessible format, excluding encrypted or incompatible files. Vendors are required to maintain active licenses, carry workers’ compensation, commercial general liability, and automobile liability insurance (with amounts to be completed post-award), and must not deliver used or refurbished materials. Additional obligations include certification of no outstanding state debt, absence of conflict of interest, agreement to provide requested reports, and compliance with the prohibition against participation in the Israel boycott. The contract prohibits assignment without written consent, requires protection of confidential information, and subjects submissions to public disclosure under state records laws. Payments will be processed by the Department of Administration’s Purchasing Division in Charleston via EFT or P-Card, though no specific invoicing system is mandated. No contracting officer