CSF-26-1102-Sound System Rental - Livestock Events and Exhibits

The California Exposition and State Fair is soliciting bids for the rental and operation of industry standard professional sound systems for livestock events and exhibits at Cal Expo in Sacramento, California. The agreement term runs from September 1, 2027, through October 31, 2029, with specific performance requirements for the 2027 State Fair. The contractor is responsible for providing five distinct sound systems, managing all power distribution, and ensuring clear, intelligible audio across all venues. Key performance milestones include completing equipment load-in by noon on September 16, 2027, and passing sound checks approved by Cal Expo by 6:00 PM on September 12, 2027. The contractor must provide a qualified technician on-site each morning for the first seven days of the fair and resolve any technical malfunctions within 30 minutes of notification. Award will be granted to the lowest responsive and responsible bidder. To qualify, bidders must demonstrate at least three years of experience providing sound services to similar venues and provide three references from the last five years. Required bid documentation includes a signed certification sheet, bidder references, a cost sheet covering 2027 through 2029, and civil rights certifications for contracts exceeding 100,000 dollars. The contractor must maintain commercial general liability insurance of at least 1,000,000 dollars per occurrence. Small Business and Disabled Veteran Business Enterprise participation is encouraged. All provided equipment must be clearly identified with company markings and accompanied by a detailed inventory including serial numbers. Subcontracting is strictly prohibited under this agreement.