Cubed Ice For Missouri Department of Corrections

The Missouri Department of Corrections is soliciting bids for the supply of cubed ice statewide across its correctional facilities under solicitation number DOC 0000000065SL, with responses due by September 9, 2026. Vendors must provide food-grade cubed ice meeting NSF, FDA, and local health standards, produced from filtered water and free of odors, tastes, or discoloration. Ice must be packaged in clear heavy-duty polyethylene or blended metallocene film bags not exceeding 25 pounds per bag, conforming to UNSPSC Code 50202300. Deliveries are FOB destination, prepaid, to institutional locations listed in Attachment 1, with orders requiring fulfillment within three business days of purchase order issuance. The contract has a one-year base term with two optional one-year renewals, each renewable at a maximum 2% price increase, with no compounding allowed. Pricing is submitted using Exhibit B, though no actual unit or extended prices are provided, rendering the total contract value uncalculable at this stage. Evaluation is based on a trade-off methodology prioritizing cost, with the lowest priced bid receiving 100 points scaled proportionally for higher bids. Additional points may be earned through participation by Blind or Sheltered Workshops, with bonuses ranging from 5 to 15 points based on participation level, while non-compliance with the Buy American preference incurs a 10% price penalty. Vendors must submit multiple certifications including tax compliance, Missouri business registration, conflict of interest disclosures, and documentation for preferential status such as Service-Disabled Veteran Business Enterprises. All bids must be submitted electronically through MissouriBUYS, and no faxed or emailed submissions are accepted. Contract administration requires invoices to be itemized and sent to the state’s Accounts Payable unit via email or mail, with payment processed by electronic funds transfer. The State retains full authority for inspection and acceptance upon delivery at each facility, with non-conforming goods subject to rejection. Contractors must comply with Missouri statutes on ethics, non-discrimination, ADA, and public records, and cannot substitute key personnel without state approval. No FAR clauses are applicable; state-specific internal clauses govern terms such as contract amendments, assignment, liability, insurance, and bonding, with flexibility allowing substitution of a $5,000 bond for a 5% bond if the contract value is under $250,000.