Custodial Services in Romney, WV (WV038)

Custodial services are being procured for the United States Army Reserve Center in Romney, West Virginia, under a Firm Fixed Price contract designated as WV038, with a solicitation number W15QKN26QA038. The contract is a Total Small Business Set-Aside under NAICS code 561720 and is open for bids until July 2, 2026, with performance expected to begin in fiscal year 2026. The scope includes comprehensive non-personal custodial services across a combined facility of approximately 15,279 square feet, encompassing both the main USARC building and the adjacent OMS facility, with defined spaces such as offices, classrooms, arms vaults, rifle ranges, storage areas, latrines, mechanical rooms, and assembly halls. Services are structured on a weekly, monthly, and annual schedule to maintain a clean, safe, and professional environment in full compliance with Army Regulation 420-1 and all applicable local, state, and federal regulations. The contract includes a one-year base period with four additional one-year option periods, and invoicing must be submitted monthly through the Wide Area Workflow system, contingent upon submission of a completed Custodial Inspection Checklist; failure to do so may result in payment denial. The Government retains the right to deduct costs for lock replacement or re-keying due to lost or duplicated keys provided by the contractor. All contractor personnel must undergo background checks, comply with personal identity verification under FAR 52.204-9, and meet installation access protocols including NCIC-III and TSDB screening per Army Directive 2014-05. Contractors are required to provide an onsite representative present during normal duty hours, ensure all workers wear visible nametags, and complete mandatory training in iWATCH, OPSEC, and chemical safety including submission of Safety Data Sheets for all cleaning agents. The contractor is also obligated to follow enhanced security procedures should the Force Protection Condition change and must avoid any Organizational Conflict of Interest involving current or former Department of Defense personnel. Site visits are mandatory for bidders to verify the facility layout and square footage, as provided floor plans are estimates only and must be independently confirmed prior to proposal submission. Quality control is the contractor’s responsibility, while performance is formally assessed via a Government Quality Assurance Surveillance Plan that defines permissible defect rates and surveillance frequency. The Contracting Officer, with support from the Contracting Officer Representative and Regional Facilities Operational Specialist, retains authority to