Custodial Supplies - Ferris State University

Ferris State University is soliciting a sole award supplier for custodial supplies to serve both its Big Rapids and Grand Rapids KCAD campuses under solicitation number 26-044. The contract, governed by Michigan law, requires the vendor to provide a comprehensive range of janitorial and sanitary products aligned with the university’s core item list and non-core offerings, with all pricing for core items locked for the duration of the contract. The supplier must submit detailed pricing for core products based on annual usage estimates totaling approximately $200,000, and provide discounted pricing for non-core items expressed as a percentage off MSRP. Proposals must include a complete electronic catalog in Microsoft Excel format with item descriptions, pricing, MSDS links, and product photos, alongside audited financials for the past three years, proof of compliance with OSHA and PCI standards, and certification regarding federal debarment status, conflict of interest, and business ownership, including minority, woman-owned, or disadvantaged business entity designation. The contract term is three years with a potential two-year renewal, and service is expected to begin no later than September 30, 2026. All deliveries must be made within two days of order placement, with failure to meet deadlines constituting grounds for termination. Packaging must ensure safe transport and minimize costs, and all shipments must be clearly marked with the order number. No packaging fees are allowed unless explicitly approved on the purchase order reverse side. The university will inspect all goods prior to payment, and defective or incorrect items must be replaced within 30 days of delivery in original packaging, with no restocking fees charged to the university. Electronic invoicing is mandatory and must be submitted to the university’s designated email address, with the supplier obligated to adapt processes as technology evolves. The award will be made via a best value determination, considering product quality, net pricing, supplier experience, ability to meet rapid response requirements, value-added services, and demonstrated understanding of the university’s scheduling and operational needs. Responses are subject to disclosure under Michigan’s Freedom of Information Act, and no assignment of rights is permitted without written consent from the university. All equipment and supplies are the sole responsibility of the vendor, and use of any FSU trademark is strictly prohibited without express approval. Proposals must be submitted electronically via Public Purchase by July 7, 2026, at 2:00 PM EST.