D--Sources Sought Service Contract for Varian Aria Software Support

The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of the Memphis VA Medical Center located at 1030 Jefferson Ave., Memphis, TN 38104, is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement to furnish all necessary travel, labor, materials, tools, documentation, and parts including glassware and digital detectors (where applicable) required for the shared support of the systems listed in the Schedule of Equipment. Support shall be provided via VPN or on-site visits. These services shall be covered during the period of performance of this contract, during the designated hours of coverage, and in accordance with all terms, conditions, provisions, schedules, and specifications of this Statement of Work. The Contractor shall have proven knowledge of all of the database software and hardware components and must demonstrate, to the satisfaction of the VAMC, that they are able to meet the requirement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541511. SCHEDULE OF EQUIPMENT: VARIAN; Eclipse & ARIA SSA Software Support Agreement SITE CONFIGURATION: " Application Software - Number of Licenses " Varian System Database 1 " ARIA T-Box 1 " ARIA Patient Manager 12 " ARIA Time Planner 12 " ARIA Activity Capture 8 " ARIA Patient Check-In 1 " ARIA Chart QA 2 " ARIA Offline Review 2 " ARIA Clinical Assessment 1 " ARIA Dynamic Documents 12 " XMediusFax Server Software for ARIA RO 1 " IEM Interface Engine Server License 1 " ADT into ARIA RO HL7 1 " Billing Out of ARIA RO HL7 1 " Lab Results into ARIA RO; <150 tests HL7 1 " Document into ARIA RO HL7 1 " Document out of ARIA RO HL7 1 " Faxing Out of ARIA RO Interface Initial 1 " HARRP RO S/W for Windows Server Standard 1 " OncQT for up to 4 Users 1 " Eclipse Server Licenses-Inspiration1 " Planning for Varian Clinac 1 " Planning for Varian TrueBeam 1 " Eclipse IMX SFW - Primary 1 " Eclipse IMX SFW - Additional 1 " Eclipse SV SFW - Additional 1 " Eclipse RapidArc Planning License 1st 1 " Eclipse RapidArc Planning License Additional 1 " Eclipse Electron monte Carlo 1 " Eclipse Smart Segmentation Auto Contouring Package 1 " Eclipse Smart Adapt 1 The contract Period shall be for a base year, plus four (4) option years: Base Year: 1 October 2016 - 30 September 2017 Option Year 1: 1 October 2017 - 30 September 2018 Option Year 2: 1 October 2018 - 30 September 2019 Option Year 3: 1 October 2019 - 30 September 2020 Option Year 4: 1 October 2020 - 30 September 2021 THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 12:00pm CST, June 16, 2016. All responses under this Sources Sought Notice must be emailed contact@example.gov, Subject Line Title: Service Contract for Varian Software Support - VAMC Memphis with the following information/documentation: If your organization has the potential capacity to perform these services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; Point of Contact and Phone Number, DUNS number; and 2) Business Size applicable to the NAICS Code: a. HuBZone Small Business Concern; b. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); c. Veteran Owned Small Business Concern (VOSBC); d. Small Business Concern; e. Large Business Concern. 3) If claiming Small Business status provide documentation verifying Small Business Certification: a. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA. b. If claiming SDVOSB status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 541511. c. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 541511. 4) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. The government will evaluate market information to ascertain potential market capacity to: 5) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 6) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 7) implement a successful plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; and 8) Provide services under a firm-fixed price contract. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov or by calling +1 (555) 000-0000. DISCLAIMER AND IMPORANT NOTES: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action.