D01 Lane Control Sign

The Ohio Department of Transportation is soliciting bids for a 78-inch long by 18-inch tall by 8-inch deep LED sign capable of displaying "OPEN" and "CLOSED" messages, intended for installation at the Van Wert County weigh station on US-30. The sign can be an orange traffic sign as specified or an approved equivalent, with vendors required to submit specification sheets to confirm compliance. The procurement falls within a contract value range of $5,000 to $15,000, with the response deadline set for October 20, 2025. The contract will be managed by ODOT's Highway Management Administration, with delivery to the specified location in Ohio. The procurement process emphasizes responsiveness, responsibility, and cost, with award based on the lowest evaluated total cost, and includes provisions for handling ties and ensuring compliance with standard terms. The contract incorporates extensive regulatory and standard terms, including provisions related to subcontractor obligations, data security, confidentiality, and compliance with federal and state laws. Contractors must affirm understanding of Executive Orders prohibiting offshore services and data storage, disclose service and data locations, and agree to the inclusion of specific clauses in all subcontracts. The agreement emphasizes the importance of responsible data handling, security protocols, and adherence to Ohio ethics laws. Delivery is to be FOB destination, with the contractor responsible for freight and risk until acceptance at the designated location. Inspection and acceptance occur at the destination, with ODOT responsible for verifying compliance with quality standards, safety, and performance requirements, including the submission of a production sample for custom items. Pricing and payment procedures require detailed, accurate unit prices, with invoices to include specific information such as purchase order numbers, delivery dates, and itemized costs. The contract emphasizes firm pricing, with no page or word limits specified for proposals, and mandates supplier registration through the OhioPays portal. The solicitation process is competitive, with evaluation based primarily on price, responsiveness, and responsibility, and includes provisions for handling tie bids and ensuring fair award procedures. The contract also incorporates standard Ohio Department of Transportation terms, including confidentiality, conflict of interest, and amendments, with no explicit FAR clauses referenced but adherence to federal and state procurement standards implied through incorporated provisions.