DCR 903 Roadway Patch Materials

The Massachusetts Department of Conservation and Recreation is establishing a Master Service Agreement to procure roadway patch materials, specifically Hot Mix Asphalt, Cold Patch, and Emulsion, with the option to add other materials as needed. This solicitation, identified as DCR 903, is structured as a rate contract with no guaranteed purchases, featuring an estimated annual value of 25,000 dollars and a potential total value of 125,000 dollars over a five-year term, including four optional one-year renewals. The procurement is conducted via the COMMBUYS portal, requiring bidders to submit a Bidder Response Form, a Prompt Payment Discount form, a Massachusetts W-9, and an Environmentally Preferable Products and Practices form. Award decisions are based on a best-value approach, where pricing is balanced against vendor experience and commitment to environmental sustainability. Evaluation factors include the use of recycled content in packaging, the elimination of PVC and polystyrene, and adherence to certifications such as ISO 14000, Green Seal, or LEED. Contractors must comply with various Commonwealth standards, including mandatory Electronic Funds Transfer for payments and strict conflict-of-interest laws. The government maintains sole authority for the inspection and acceptance of all deliverables, ensuring they meet the sustainable procurement goals outlined in Executive Order 515.