DCR 903 Roadway Patch Materials

The Massachusetts Department of Conservation & Recreation (DCR) is soliciting bids through a Master Service Agreement (MSA) for the provision of various roadway patch materials, primarily Hot Mix Asphalt (Bituminous Asphalt Concrete), Cold Patch, and Emulsion, with the option to add additional materials over the contract term. This solicitation is identified as BD-23-1020-DCRCU-DC250-89440 and is managed through the state’s COMMBUYS platform, with a response deadline extending to September 30, 2028. The procurement process includes a Notice of Intent to Bid, bidder response forms, and Requests for Response (RFR), all designed to pre-qualify suppliers capable of servicing roadway maintenance needs across Massachusetts. Vendors must submit detailed information such as company capabilities, geographic service coverage within the state, vendor plant locations, service days, pricing, and affirm their agreement to contractual terms. The contract is structured to support infrastructure maintenance projects with competitive pricing solicited under this multi-year service agreement framework. Evaluation of proposals will consider multiple factors including vendor experience, ability to supply specified commodities, pricing, and service level metrics like frequency and coverage. Additionally, the procurement places emphasis on environmentally preferable products and sustainable business practices, offering bidders the opportunity to earn evaluation points through documented initiatives in packaging, operations, certifications (e.g., ISO 14000, Green Seal, LEED), training, and other ecological criteria. The contract reflects Massachusetts’ goals toward sustainable procurement and best value acquisitions, although specific weights or scoring methodologies are not publicly defined. Financial administration requires adherence to state payment protocols, including Electronic Funds Transfer (EFT) and use of vendor code identifiers. Contractual obligations include compliance with Massachusetts state laws on data privacy and security, applicable labor regulations such as prevailing wage statutes, and various certification and reporting requirements. Overall, this MSA aims to establish a flexible, environmentally conscious, and cost-effective vendor pool to support DCR’s ongoing roadway repair and maintenance efforts statewide.