DDRV Mini-Load Crane System Upgrade

DLA Distribution intends to issue Solicitation SP3300-15-R-0011 to procure an upgrade of key components for two 750 mini load cranes. The key components that require upgrades are as follows: 1) The Allen Bradley SLC 5/05 Processor. 2) The Allen Bradley 1746 I/O and associated interface modules. 3) The Allen Bradley Panel View 600 Maintenance display. 4) The Sick DME 3000 Laser Distance Meters and associated RS-422 Basic interface modules. 5) Host Interface IR communications Modems . 6) The Horizontal, Vertical and Retractor Commander SE Drive Motion Controllers and 7) The MADC Maintenance and Diagnostic Software and Maintenance Computers. The place of performance is DLA Distribution Richmond, VA; 8000 Jefferson Davis Highway, Bldg. 66, Bay E; Richmond, VA 23297-5900. The scope of work includes providing all necessary services, labor, material, engineering, equipment and control components required to upgrade the electrical control system for two Mini-load Cranes that were installed in 2006. The system includes 2 ea. 18 ft. tall cranes in Warehouse 66, Bay E with a two position workstation for each crane. The Model 750 cranes need to be upgraded because the existing electrical control system is obsolete and many control components are no longer commercially available. The final result will be a system, which is more reliable, easier to maintain, and easier to diagnose when a problem occurs. All rack work will be performed under separate contract. The Draft Statement of Work is attached for informational purposes. This acquisition will be conducted in accordance with FAR Subpart 15 Contracting by Negotiation. It is anticipated that Request for Proposal SP3300-15-R-0011 will be posted to this site the week of June 29, 2015. Amendments to the Request for Proposal will also be posted to this site. Prospective offerors are cautioned concerning their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of amendment issuance. NOTE: All offerors MUST be registered in the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/or an award cannot be processed. The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) using FAR 15.101-1, Tradeoff process, source selection procedures. A tradeoff process will be utilized to allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. This process permits tradeoffs among price and non-price factors and allows the Government to accept other than the lowest priced proposal. Award will be made to the offeror which represents the best overall value of the Government after consideration of the proposals and tradeoff analysis, if necessary. The perceived benefits of the higher priced proposal shall merit the additional price. The Government intends to award without discussions, therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the contracting officer. Pre-proposal Conference and Site Visit (a) A pre-proposal conference and site visit will be held as follows: PRE-PROPOSAL CONFERENCE AND SITE VISIT Date: Wed, July 08, 2015 Time: Registration: 9:30AM - 10:00AM (EST) Conference: 10:00 AM - 11:00 AM (EST) as necessary Site Visit: 11:00 AM - 1:00 PM (EST) as necessary Registration/Conference Location: DDRV, Bldg. 66 All registered participants are required to provide their own transportation to and from the Conference/Check-in Location and all areas outside of the official site visit/tour. Participants must be registered with the Acquisition Specialist for the conference to gain access to the base. Picture Identification required. Mr. Tim Flynn will meet all participants at the DSCR Base Pass Office which is located on Strathmore Road, off of Chippenham Parkway. All participants are subject to DLA security verification. Access to the base is not guaranteed. No Non-US citizens. Please be advised the badging process will take at least 30 minutes. Be advised to be at Pass Office by 8:15 AM EST to start the process. Mr. Flynn will escort all personnel to Bldg. 66, Bay, DLA Distribution Richmond VA. The address is DLA Distribution Richmond, VA; 8000 Jefferson Davis Highway, Bldg. 66, Bay E; Richmond, VA 23297-5900. If an emergency situation arises whereby a registered participant cannot arrive to the conference or shuttle departure, the participant must contact Tim Flynn at (717) 319-4201 to note that the individual will not be attending. Base Entry Procedures: Registered participants will be required to present proper photo identification (i.e. driver's license, passport, etc.) as well as complete the DL1815, Request for Badge, upon arrival. Security Officers will perform a physical check of each participant's photo identification against the list of pre-registered participants. Entry to the sites will be denied if participants are not on the tour bus, are not registered, have not completed the Affidavit, and/or do not provide proper identification. Participants are advised that the Site Visit(s) and GFE/GFP reviews/inspections involve walking through building 66, Bay E. Please indicate any special needs to Acquisition Specialist, Medard Kowalski, when requesting registration to ensure proper accommodations can be arranged. Dress code for the conference and Site Visit(s) is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served. Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left in the participant's car during the site visit events. All site pictures required will be taken by the DLA representative and will be posted by the Government on FEDBIZOPS. If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports. Prospective offerors are encouraged to attend this conference. Interested parties must register with Medard Kowalski by e-mail at medard.kowalski@dla.mil NLT Friday, July 2, 2015 at 1:00PM EST. Requests shall provide the following information for representatives attending: Name, driver's license number and state of issue, citizenship, company name, e-mail address, phone number, dates attending. (a) Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract. (b) Each company is restricted to two (2) attendees per company per event. (c) Security clearances are not required. However, registration is required, as described above. Failure to submit all the information requested by the solicitation may result in the proposal being eliminated from consideration for award. All responsible offerors will be required to submit their offers, with current pricing, Cage Code, Dun and Bradstreet Number, Federal ID Number, Company name, Address, Phone Number, Facsimile Number, Email Address, and Point of Contact to: Medard Kowalski, Contract Specialist, DLA Distribution, Acquisition Operations, J7-AB, J Avenue, Bldg 404, New Cumberland, PA 17070-5001, phone: 717-770-5979 or e-mail: medard.kowalski@dla.mil