Dental Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Indian Health Service is seeking market information through a sources sought notice to evaluate the availability of Indian Economic Enterprises and small businesses capable of providing annual preventive maintenance and emergency repair services for dental equipment at the Rosebud IHS facility in South Dakota. The potential contract would be a firm-fixed price, non-personal service agreement with a base year running from October 1, 2026, through September 30, 2027, and four available option years extending through September 30, 2031. The work involves performing preventive maintenance every year or at 1500 operating hours as directed, adhering to a detailed Performance Work Statement. While the NAICS code cited is 339114 for dental equipment and supplies manufacturing, the actual requirement is for maintenance and repair services on existing government-owned equipment, not manufacturing. All services must be performed on-site during Rosebud IHS business hours, Monday through Friday, 7:00 a.m. to 4:30 p.m. Contractors must comply with federal regulations including HIPAA, the Privacy Act, and other data protection standards, and are required to report all defects, repairs, and completed work to the Contracting Officer’s Representative, Terry Yellow Hawk, both orally before departure and via written email report. Payment will be processed electronically through the Invoice Processing Platform (IPP), mandated by federal policy, and vendors must register in advance unless an undue burden is formally justified. The government will provide all dental equipment for service and expects contractors to respond promptly to equipment failures and attend scheduled meetings. Responses must be submitted by August 21, 2026, to Farrah Azure at farrah.azure@ihs.gov with the solicitation number in the subject line. This notice is strictly for market research and does not constitute a solicitation or obligation to award a contract; no compensation will be provided for responses, and submitted information may be used by the government without liability.
General Info
Agency
NAICS
Place of Performance
SD, 57570, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Sources Sought: Dental Service
Sources Sought Notice Number: IHS-SS-26-1525373
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service (IHS).
This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE) and Small Businesses.
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 339114, Dental Equipment and Supplies Manufacturing. This U.S. industry comprises establishments primarily engaged in manufacturing dental equipment and supplies used by dental laboratories and offices of dentists, such as dental chairs, dental instrument delivery systems, dental hand instruments, dental impression material, and dental cements.
1.0 Background
The Mission of the Rosebud IHS is to provide the best possible healthcare services to the patients on the Rosebud Sioux Reservation in South Dakota. To meet this mission, the Rosebud IHS is requesting a Base Plus Four (4) Option Year, firm-fixed price, non-personal service contract to provide Annual Preventative Dental Equipment Maintenance and emergency repair services.
2.0 Objective
Rosebud IHS requires preventative maintenance on all dental equipment and emergency repair services to prevent service interruptions to patient care.
2.1 Scope
- The contractor shall perform annual maintenance per the Performance Work Statement (PWS).
- The contractor shall perform Preventive Maintenance Repair (PMR) services on an annual basis or at 1500 hours upon request of the Contracting Officer Representative (COR) or designee.
3.0 Work Schedule/Availability
The Rosebud IHS hours of operations are Monday through Friday 7:00am to 4:30pm.
4.0 Period of Performance
Base year: 10/01/2026 to 09/30/2027
Option Year 1: 10/01/2027 to 09/30/2028
Option Year 2: 10/01/2028 to 09/30/2029
Option Year 3: 10/01/2029 to 09/30/2030
Option Year 4: 10/01/2030 to 09/30/2031
5.0 Place of Performance
Rosebud IHS
400 Soldier Creek Dr.
Rosebud, SD 57570
6.0 Contractor Responsibility
The Contractor shall perform all require duties upon request from the COR according to the PWS.
7.0 Contracting Officer’s Representative Designation
The designated COR for this contract is:
Terry Yellow Hawk, COR Level 1
Rosebud IHS 400 Soldier Creek Dr.
Rosebud, SD 57570
The COR is responsible for:
- Monitoring the Contractor’s technical progress.
- Interpreting the statement of work.
- Technical evaluation as required.
- Technical inspections and acceptance required by this contract; and
- Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.
Subject matter expert for this contract is:
Terry Yellow Hawk COR 1
Rosebud IHS
400 Soldier Creek Dr. Rosebud, SD 57570
8.0 Contractor Compliance
The Contractor shall adhere to all official Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974, Alcohol and Drug Abuse Patient Records, Freedom of Information Act (FOIA), and other pertinent Federal regulations.
9.0 Administrative
Compensation – Billing will be at a fixed rate for all services.
Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls.
Equipment Failure – Any delays or downtime due to Contractor equipment failure shall be communicated to the COR or their designee as soon as possible.
10.0 Government Furnished Property/Equipment/Information
The government shall provide the Dental Equipment to be serviced.
11.0 Reports
The Contractor shall report all flaws/defects and fixes to the COR or designee before leaving the facility/ department and provide a written report on work performed via email.
12.0 Payment
Payment via IPP.gov upon delivery
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system.
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasurys Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.
The Government reserves the right to accept or reject services, if the level of performance is unacceptable.
13.0 Closing Statement
Point of Contact: Farrah Azure, Purchasing Agent, at farrah.azure@ihs.gov
Submission Instructions:
Interested parties shall submit capability via email to Farrah Azure, Purchasing Agent, at farrah.azure@ihs.gov. Must include Sources Sought Number IHS-SS-26-1525373 in the Subject line. The due date for receipt of statements is August 21, 2026, 12:00 p.m. Central Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.
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