DES - Campus-Wide Electrical Service Panels Arc Flash Study - Statewide

The contract involves conducting a comprehensive arc flash hazard assessment across approximately 53 state-owned properties managed by the Washington Department of Enterprise Services, with a total project budget of around 1.15 million dollars. The scope includes evaluating electrical service panels and sub-panels, performing hazard calculations in accordance with NFPA 70E and IEEE 1584 standards, updating warning labels, providing safety training for staff, and recommending electrical repairs to ensure safety and code compliance. The procurement process is structured in two phases: an initial evaluation of Statements of Qualifications (SOQ), primarily focusing on relevant experience, past performance, key personnel qualifications, and capacity; followed by remote oral interviews for the top-ranked firms. The final selection will be based solely on the interview scores, emphasizing qualifications and project approach rather than price, with negotiations on fees to follow based on state guidelines. The solicitation emphasizes strict adherence to state-level contractual terms, requiring firms to submit detailed qualification forms, including the Federal SF330 (Part II), and a mandatory Diverse Business Inclusion Plan to promote participation of minority, women, veteran, and small businesses. All submittals must be uploaded electronically through the DES Bonfire portal by October 6, 2025, with a maximum of 20 pages for the main content, excluding covers and forms. The contract will be governed by the State of Washington Conditions of the Agreement, with no federal FAR clauses incorporated. Deliverables include detailed reports, updated safety labels, and staff training, with performance expected to align with project milestones and safety standards. Administrative contacts are provided for project management and procurement inquiries, but no specific payment or invoicing procedures are detailed in the solicitation documents.