Design, Customization, and Delivery of Technology-Equipped Library Bookmobile

Harnett County is seeking proposals from qualified vendors to design, customize, and deliver a modern, accessible, and technology-equipped mobile library vehicle (bookmobile) to expand library outreach services, particularly targeting underserved and rural populations. The project involves constructing a vehicle approximately 25 feet in length that meets specific safety, size, and equipment standards, including Wi-Fi infrastructure, storage capacity for around 1,700 books, and no CDL requirement. The contract is federally funded, with a delivery deadline of May 29, 2026, and a project budget estimated between 200,000 and 500,000 dollars. Proposals are due by October 17, 2025, and must include detailed cost breakdowns, scaled drawings, warranty information, and references demonstrating experience with similar projects. The selection process will utilize a best value trade-off approach, considering factors such as proposal suitability, cost, production timeline, design quality, references, and warranty terms, with no fixed weights assigned. The contractual framework incorporates a broad array of federal laws, regulations, and executive orders governing equal employment opportunity, non-discrimination, safety, environmental compliance, and procurement integrity. Vendors must certify compliance with anti-lobbying statutes, debarment status, and affirmative action requirements, and provide evidence of appropriate insurance coverage. The contract emphasizes high workmanship standards, granting Harnett County the right to inspect and reject non-conforming vehicles based on detailed quality criteria, although specific inspection locations are not explicitly defined. Proposal submissions must be in hard copy, including a signed cover letter, experience descriptions, drawings, and project timelines, with questions directed to the county’s procurement manager. The county reserves rights to modify, negotiate, reject proposals, or award multiple contracts, ensuring flexibility in procurement to best serve its outreach objectives.