Destruction of Public Records

Fairfax County, Virginia, is seeking qualified firms through Invitation for Bid IFB 2000004390 to provide secure destruction services for public records in various physical formats, including paper, microfilm, and electronic media. The contract requires adherence to Virginia Administrative Code and HIPAA regulations, with a strong emphasis on confidentiality and the secure management of personally identifiable information. Bids must be submitted electronically via the Euna Bonfire portal by September 14, 2026. The award will be granted to the lowest responsive and responsible bidder who demonstrates the capacity to meet all contractual requirements. The selected contractor must provide services at various locations within Fairfax County, with a required response time of two business days for overflow requests and remote events. Key deliverables include reporting the tonnage and number of boxes shredded after each event, and the county prefers the use of an online system for scheduling and tracking. Contractors must comply with the Fairfax County IT Security Policy and sign a consultant agreement regarding the use of county information systems. Payment is generally processed via Purchase Orders or Procurement Cards with standard Net 30 terms. All bids must include a completed Bidder Data Sheet and certification regarding ethics in public contracting to be considered responsive.