Development and Maintenance of an Aged Rodent Tissue Bank

National Institute on Aging

Request for Proposal (RFP) No. 75N95026R00064

“Development and Maintenance of an Aged Rodent Tissue Bank”

Issued by:

Rob Bailey, Contracting Officer

NIH, OALM

Point of Contact: Rob Bailey, Contracting Officer

E-Mail: rob.bailey@nih.gov

Phone: 301.451.7586

DATE ISSUED: May 19, 2026

PROPOSAL DUE DATE: June 22, 2026, 4:00 P.M. (Eastern Standard Time)

The National Institute on Aging (NIA) invites you to submit a proposal responding to the requirements of this RFP No. 75N95026R00064 for "Development and Maintenance of an Aged Rodent Tissue Bank."

This Request for Proposal is prepared in accordance with the Uniform Contract Format prescribed for Government Wide application by the Federal Acquisition Regulation (FAR). The Uniform Contract Format is both a Request for Proposal and a contract award document. The resulting contract will consist of Parts I, II, III of the Uniform Contract Format.

NIA anticipates the award of a single cost reimbursement plus fixed fee contract. NIA estimates this requirement will include a one (1) year Base Period and four (4) one (1) year options to extend the period of performance. Future year funding will be dependent on the previous year's performance and funding availability. The initial performance period will start on or around March 2027. Interested parties should respond with technical and pricing proposals for the entire project. Please include separate pricing for each individual option period.

All offerors must be REGISTERED and have an ACTIVE System for Award Management http://www.sam.gov/ (www.sam.gov) account at the time an offer/proposal is submitted to the Government. All offerors registered in the System for Award Management http://www.sam.gov/(www.sam.gov) must be in full compliance with FAR 52.204-13 System for Award Management Maintenance and FAR 52.207- 7 System for Award Management to be eligible to submit a proposal. The Government will not accept proposals from offerors who do not meet the SAM requirement.

THIS IS SOLICITED UNDER FULL AND OPEN COMPETITION. The NAICS code applicable to this buy is 541715. See Section L.1.b. of this RFP.

General

Particularly direct your attention to Part IV, which contains instructions, provisions, and evaluation factors for the submission and review of proposals. The balance of Parts I, II, and III contain provisions, clauses, and special requirements which will be made a part of any resultant award. Review these parts as to the effects on performance capability, technical and cost considerations in the development of your proposal. Do not fill in blanks or otherwise complete portions of Parts I, II, and III which otherwise appear to require the insertion of data. The Government will complete those Parts prior to contract award and (if negotiations are conducted) will tailor those items through final negotiations.

You must have an authorized organizational official sign your Business Proposal. It must contain a detailed breakdown of costs by year and individual options for each cost category/element, an explanation of the basis for all costs and documentation to support these costs. We direct special attention to the Breakdown of Proposed Estimated Costs (plus fixed fee) w/Excel Spreadsheet contained in the Business Proposal Cost Information, Attachment 13. Please provide an electronic copy of the spreadsheet in this format. Do not send encrypted files. Use of the above format will hasten review and award.  See Section

L.2.c. Business Proposal Instructions for additional detail.

Please include a completed Form NIH-2043, “Proposal Summary and Data Record” with the Business Proposal. Note that in addition to telephone and fax numbers, you should include the e-mail addresses of both the Principal Investigator and the responsible business representative on the form. Format and content requirements of your Technical Proposal are detailed in Section L.2.b. Technical Proposal Instructions. It is important that you list all professional personnel and organizations named in the proposal who have any role in the proposed work. This includes your staff, subcontractors, collaborating organizations, and consultants. Show organization affiliation(s) for every person named. You may use extra sheets, as needed, following the format shown in the Technical Proposal Cover Sheet. We will use this information to ensure that no conflicts of interest exist with the selected review committee members.

The Offeror must submit its Travel Policy, Total Compensation Plan and Annual Report with the initial Business Proposal.

If you want to receive an e-mail notice of any amendments to this RFP, you should register on the SAM.gov website. Also, NIA will post all amendments, or provide an appropriate link, on the SAM.gov website.

Offeror Questions and Intent

Requests for clarification, additional information, or correction must be made in writing to the Contract Specialist and Contracting Officer. A completed "Proposal Intent Response Form." Attachment 02 of the RFP: Please complete this form and return it to this office on or before June 1, 2026.

The Completed Proposal Intent Response Sheet and offeror questions, if any, must be submitted on or before 4:00 P.M. Eastern Time on June 1, 2026. The response sheet and offeror questions must be submitted by e-mail to rob.bailey@nih.gov with the subject line: “Offeror Intent and Questions – 75N95026R00064”

Submitting a Proposal

Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website (https://ecps.nih.gov) no later than 4:00 p.m., Eastern Standard Time (EST) on June 22, 2026. Proposals submitted by facsimile, e-mail, or hard copy will not be accepted. An official authorized to bind your organization must sign the proposal.

Offerors are solely responsible for submitting proposals in a timely manner. Please note that creating an account to submit may take up to three (3) business days. Please plan accordingly.

Additional instructions on submitting a proposal via eCPS can be found at https://ecps.nih.gov/howtosubmit and in Attachment 1.

All notices related to this solicitation will be posted on SAM (https://www.sam.gov).

In accordance with FAR 15.306(a)(3) and FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions. Therefore, your initial proposal should contain the best terms from cost or price and technical standpoints. The Government does, however, reserve the right to conduct discussions if the Contracting Officer determines them to be necessary.

Disclaimers

This RFP does not commit the Government to pay the costs for the preparation and submission of a proposal. The Contracting Officer is the only individual who legally can commit the Government to the expenditure of public funds in connection with this acquisition.

Following your proposal submission and our review, the Contracting Officer may seek more information. In accordance with FAR 15.306(a)(3) and FAR 52.215-1, we advise you that the Government intends to evaluate proposals and award a contract without discussions (except clarifications). Therefore, your initial proposal should contain the best terms from cost or price and technical standpoints. However, we reserve the right to conduct discussions if the Contracting Officer later decides them to be necessary.

Any contract award for this requirement is contingent on the availability of funds (see FAR

52.232-18, Availability of Funds – April 1984).

Requests for any information concerning this RFP should be directed to Rob Bailey, who may be reached on (301) 451-7586; collect calls will not be accepted. Discussions with any other individual outside the Office of Acquisition should not occur.