This Solicitation opportunity from Utah was posted on July 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Digital Asset Management System

Closed

TJ26-12State & Local

Submission Closed07/30/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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1 day ago

DEADLINE

in 26 days

AI Contract Overview

The State of Utah Division of Purchasing, on behalf of the Utah Division of Archives and Records Service, is seeking a vendor to provide a secure, scalable, cloud-based Digital Asset Management System (DAMS). The contract is intended for a five-year term starting in July 2026, with the system expected to be fully operational between January and June 2027. The primary objective is to implement a system that supports long-term preservation, metadata integrity, and system interoperability while complying with state security and privacy standards, including GovRAMP and FIPS PUB 199. Key technical requirements include support for various image, video, and audio file types, as well as integration with Google Drive and AWS S3. The procurement process follows a rigorous four-phase evaluation to award a single contract to the highest-scored responsive and responsible vendor. Phase 1 requires passing all Mandatory Minimum Requirements, including U.S.-based data hosting and experience with state archives. Phase 2 is a technical evaluation worth 750 points, requiring a minimum score of 525 to advance. Phase 3 consists of a virtual demonstration worth 200 points, with a minimum threshold of 130 points. The final phase is a cost evaluation worth 175 points, scored using a formula based on the lowest proposed price. All deliverables are considered works made for hire with ownership vesting in the State, and vendors must comply with Utah-specific mandates, including E-Verify participation and certification against economic boycotts of Israel.

General Info

Utah seeks a cloud-based Digital Asset Management System vendor for a five-year term.

Agency

Utah

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

UT, USA

Set-Aside

NONE

Documents

Attachment A - State of Utah Agency Standard Terms and Conditions for Goods and Services

5 pages · terms-and-conditions

High

Attachment B: State of Utah IT Terms and Conditions

terms-and-conditions

High

Demonstration Scoring Criteria for Interview Stage

scoring-criteria

High

Mandatory Minimum Requirements and Technical Criteria May2026

sow

High

RFP TJ26-12 Digital Asset Management System Scope of Work

rfp

High

Solicitation TJ26-12 Cost Proposal Form

cost-proposal

High

TJ26-12 RFP Evaluation Score Sheet for Digital Asset Management System

evaluation-score-sheet

High

Vendor Prerequisites for Agency RFP - Utah Division of Purchasing

vendor-prerequisites

High

Claim of Business Confidentiality Form

1 page · business-confidentiality-claim

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 9

Solicitation

Response DeadlineJul 30

Deadline has passed

Submission Closed

07/30/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyUtah

Contacts1 person available

OfficeUT, USA

Organization / AgencyUtah

Office AddressUT, USA

Contacts

Tyler

contact@example.gov

Full Description

Issuing Procurement Unit: State of Utah Division of Purchasing Conducting Procurement Unit: Utah Division of Archives and Records Service
The purpose of this RFP is to enter into a contract to provide: A Digital Asset Managment System.
It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code .
The methodology or formula that will be used to determine the number of contract awards is: The highest scored responsive & responsible vendor. There are Four (4) evaluation stages. Each will need to be passed to move onto the next phase. Phase 1 MMR's. You must pass all MMR's to move onto the criteria evaluation stage. Phase 2 Criteria Evaluation Phase. This phase has a total of 750 points possible. Vendors must score a minimum of 525 points to move onto the next phase. Phase 3 Demonstration evaluation. All vendors advancing to phase 3 will receive detail information/instructions on what/where/when their Demonstration will be. The demonstration has a total of 200 points. Vendors must receive a minimum of 130 points to advance to the final phase which is the Cost Evaluation phase. Phase 4 Each vendor that has advanced to phase 4 will be given points based on this formual Cost Points x (Lowest Proposed Price/Proposed Price). There are a total of 175 points possible for the cost phase. There's a total of 1,125 points avaialble.
Length of Contract: 5 years