Digital Film Recorder for Library of Congress Packard Campus

C.1 Scope of Work The Library of Congress Packard Campus for Audio Visual Conservation has a requirement to purchase up to two (2) laser film recorders for use in its motion picture film preservation laboratory. The laser recorders will be used to create digital film intermediates and other digital film products from 2k, 4k, and HD resolution files, both color and black & white generated within the preservation lab as part of the Library's motion picture preservation program. C.2 Background The Library has occupied a new facility for the conservation of audiovisual materials located in Culpeper, VA. The new facility is state of the art and houses activities that the Library's Motion Picture, Broadcasting and Recorded Sound Division (MBRS) has not been able to perform on this scale, if at all, before now. Included within the new facility is a new motion picture film preservation laboratory. In 2005, work began to prototype a digital film program within the film preservation laboratory, then located on Wright-Patterson AFB near Dayton, Ohio. The focus of that program was the MBRS Division's Paper Print Collection. The program proved in concept the use of scanners to copy paper prints and paved the way for a more ambitious digital film program within the preservation laboratory. This next phase of the digital film program involved the purchase of an Oxberry 4K Cinescan film scanner, which can scan films that would normally be printed using the Oxberry model 1500 optical printer, taking advantage of the wide variety of film gates and transport sprockets that were purchased over the years for that machine. The film preservation laboratory's Paper Print Collection digital pilot program included a 2K resolution film recorder, for printing the images scanned from the paper prints back out to film. This film recorder is only capable of printing to B&W film stocks at a maximum of 2K pixel resolution (2048 pixels by 1536 pixels). With the implementation of a 4K (4096 pixels by 3072 pixels) digital program, a higher resolution and color capable film recorder is required. This procurement will acquire up to two (2) 4K motion picture film recorders and all the associated ancillary equipment necessary to enable 4k film recording in full resolution, both black & white as well as color recording of scanned motion picture film images within the Motion Picture Film Preservation Laboratory. Film recorder specifications & deliverables Film recorders must be laser type film recorders. CRT or LCD based film recorders are not acceptable. Film recorders may be new OR used. If used equipment is proposed, then the vendor must provide written certification that the equipment still operates as specified for a new machine of the type, provide maintenance and service records if requested, and provide information on any known service issues, modifications or improvements made to the equipment. The film recorder must be capable of recording standard 4k files at full 4k resolution (with 2k capable if desired), support for the following film formats and aspect ratios. Indicate formats included with standard package and optional formats, and include pricing information for optional formats: FORMAT CAMERA APERTURE ASPECT RATIO RESOLUTION 4K 2K 35MM FULL SCREEN .980 X .735 1.33 4096 X 3072 2048 X 1536 SUPER 1.85 .980 X .530 1.85 4096 X 2216 2048 X 1108 SUPER 35/ SUPER TECHNISCOPE .980 X .409 2.40 4096 X 1708 2048 X 854 35MM ACADEMY OFFSET .864 X .630 1.37 3612 X 2632 1806 X 1316 STANDARD 1.66 .864 X .520 1.66 3612 X 2172 1806 X 1086 STANDARD 1.78 .864 X .485 1.78 3612 X 2028 1806 X 1014 STANDARD 1.85 .864 X .467 1.85 3612 X 1952 1806 X 976 CINEMASCOPE/ PANAVISION .864 X .732 2.36 3612 X 3060 1806 X 1530 35MM ACADEMY OFFSET .864 X .630 1.37 4096 X 2988 2048 X 1494 STANDARD 1.66 .864 X .520 1.66 4096 X 2464 2048 X 1232 STANDARD 1.78 .864 X .485 1.78 4096 X 2300 2048 X 1150 STANDARD 1.85 .864 X .467 1.85 4096 X 2212 2048 X 1106 CINEMASCOPE/ PANAVISION .864 X .732 2.36 4096 X 3472 2048 X 1736 35MM VISTAVISION 1.485 X .991 1.50 4096 X 2732 2048 X 1366 Supported input file formats to include: 8,10, 16bit DPX Cineon Tiff SGI Optional: Jpeg2000, QuickTime, etc. - specify Required support for the following film stocks: Kodak 5234/2234 Fine Grain Duplicating Panchromatic Negative Kodak 2238 Panchromatic Separation Film Kodak 5369/2369 High Contrast Panchromatic Film Kodak 2242 Intermediate Optional: Kodak 5366/2366 Fine Grain Duplicating Positive, Kodak 5302/2302 Fine Grain Release Positive Film, Kodak 2383, 2393 Color print film, all other B&W or Color laboratory and print films - specify. Optional: support for 16mm film output - specify Price the film recorder as a complete system which includes the film recorder, host computer (with a minimum of 1 gigabit speed network interface), driver software and 2000' film magazines. Options are to be priced separately. For a new machine, a minimum 1 year warranty, parts and labor, on site. Also to include unlimited technical support via telephone and internet. Optional: extended warranty support, years 2-5, priced per year and as a package. For a new machine, a recommended spare parts kit: to replace items normally expected to wear out within the first 2 years of normal operation. For a used machine, indicate what spare parts are provided. Operations and technical specifications manuals - at least 2 printed copies plus PDF's. Proposal will include all preparation, crating, shipping, set-up, and other fees associated with the delivery of the film recorder to the Packard Campus of the Library of Congress, located at 19053 Mt. Pony Road, Culpeper, Virginia 22701. For a new machine, the proposal will include all travel, meals, and other expenses associated with the installation of the film recorder at the Packard Campus, plus no less than 3 days of testing and training for Library of Congress staff. Include 2 follow-up return visits of no less than 2 days each to insure proper operation and provide additional training as required. These visits will be mutually scheduled sometime within 3 months of delivery, and again during the contract period of performance. C.3 Period of Performance The Library requires that the film recorder(s) will be delivered to the Packard Campus no later than 6 months after award of contract. If the award is for a new film recorder, then installation and commissioning must be completed no later than 8 months after award of contract.