Discretionary Procurement # C000905 - Implementation Services for Microsoft Power Platform Solution for NYS Department of Health's Temporary Healthcare Staffing Agency Registration System

The contract involves the implementation of a secure, low-code digital platform utilizing Microsoft Power Platform for the New York State Department of Health’s Temporary Healthcare Staffing Agency Registration System. The project aims to replace manual, error-prone processes with an integrated solution that manages agency registration, document handling, payments, and compliance reporting for over 595 healthcare organizations. The scope includes detailed phases such as project management, requirements analysis, system design, development, testing, deployment, user training, and warranty support, with a focus on integrating with NY.Gov ID, Active Directory, Dataverse, SharePoint, and payment gateways. The contract is set for a one-year term, with a possible extension, and is scheduled to commence after approval by the Office of the State Comptroller, with an expected completion within six months. Performance will occur at the Corning Tower in Albany and remotely, with deliverables and acceptance criteria established collaboratively during the project planning phase. The procurement is authorized under Section 163 of the State Finance Law as a Discretionary Purchase, limited to NYS-certified Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB), with participation goals of 30% for MWBEs (split evenly between MBE and WBE) and 6% for SDVOBs. The process does not follow a traditional competitive evaluation but relies on the discretion of ITS, which evaluates proposals based on minimum qualifications, diversity participation, technical capability, and financial responses. The contract incorporates comprehensive standard clauses from NYS ITS and State Finance Law, including provisions on insurance, confidentiality, security, personnel qualifications, ethics, and diversity commitments. It emphasizes compliance with federal and state regulations, including HIPAA, IRS Publication 1075, and laws governing procurement, data security, and nondiscrimination. Payment is made electronically upon submission of detailed invoices, with specific administrative contacts provided for contract management. The scope of work and deliverables are clearly defined, with the project timeline set for completion within six months, emphasizing a deliverable-based approach aligned with the project phases.