District Fundraising Services

The North East Independent School District (NEISD) has implemented a structured vendor approval process for fundraising activities under solicitation FUN01-25, issued on August 29, 2025. This process mandates that all fundraising vendors, including those approved before January 2019, must reapply through an electronic submission system to maintain active status. Vendor approvals are valid for three years and require renewal upon expiration. Submission entails a $25 application fee alongside a $25 processing fee for each individual requiring fingerprinting if they have direct student contact, as verified through a required Contractor/Consultant Affidavit. Vendors categorize themselves based on their involvement with students—online sales only, no student contact, or direct student contact—with corresponding compliance obligations. The scope covers the provision of fundraising products and services to NEISD schools, emphasizing adherence to district policies, correct classification, and regulatory standards, such as criminal background checks, food handler certifications, and restrictions on the sale of candy-only items. Vendors must also certify compliance with disability and background disclosure laws and complete required Texas-specific forms, including a W-9 tax form, Conflict of Interest Questionnaire, and, if applicable, fingerprinting affidavits. Evaluation of submissions is based on mandatory compliance with detailed criteria rather than preferential or weighted scoring. These include completeness of background checks, provision of required certifications, adherence to operational restrictions, disclosure of felony convictions, and compliance with incentive program reporting. All activities must comply with Texas Education Code, NEISD School Board policies, and the School Health Advisory Council guidelines. Contract administration is managed through the NEISD procurement contact Dee Troy, with all communications and document submissions handled electronically via NEISD’s E-bid System. Delivery terms require vendors to ship with freight prepaid and FOB destination within Texas. No formal contract pricing or value is set, as the solicitation functions as a vendor approval mechanism rather than a procurement of goods or services by quantity. Special contract requirements emphasize security protocols, including fingerprinting fees, and prohibit unauthorized photography or videography at district events. These policies ensure a controlled, secure, and compliant fundraising environment aligned with district priorities and legal mandates.