District Fundraising Services

North East Independent School District has issued solicitation FUN01-25 to establish an approved Fundraising Vendor List for its campuses. This qualifications-based process is open to vendors who must submit their applications electronically through the District's E-bid system. Approved vendors are placed on a list valid for three years, after which they must re-apply. The application requires a 25 dollar submission fee, and an additional 25 dollar processing fee is required for each Contractor/Consultant Affidavit submitted for fingerprinting. Required documentation includes a W-9, Vendor Inquiry form, and a Conflict of Interest Questionnaire, with additional requirements such as Food Handlers Cards for food-only fundraisers and Consultant Affidavits for those interacting with students. Vendors must provide a range of unit costs, suggested retail prices, and anticipated profit percentages. All incentive programs, including rebates or sales volume arrangements, must be approved by the Procurement Department and documented on every invoice to avoid potential suspension. Strict security and privacy protocols are in place, including mandatory criminal background checks and fingerprinting via IdentoGO for campus access. Additionally, vendors are prohibited from photographing or video-recording district events and may not publish such media on social media or websites. Deliveries must be freight prepaid FOB destination to district locations or shipped directly to customers, with all shipping and handling charges already reflected in the item pricing.