District-Wide Uninterrupted Power Supplies (UPS) Preventative Maintenance Services

The Rancho Santiago Community College District is soliciting proposals under RFQ/RFP #2627-413 for district-wide uninterrupted power supplies (UPS) preventative maintenance and repair services. The selected contractor will be responsible for maintaining the UPS equipment that supports the district's data and communications infrastructure across various data centers, including locations at Santiago Canyon College. The scope of work includes performing maintenance at manufacturer-recommended intervals and adhering to NFPA 70B and NFPA 70E standards. Key deliverables include NFPA 70B Electrical Maintenance Certificates, Battery Health and Conductance Logs, and detailed repair logs provided within three business days of service completion. The contract is structured over a five-year period, beginning with a five-month initial term from February 1, 2027, to June 30, 2027, followed by four full twelve-month annual terms ending June 30, 2031. Maintenance services are invoiced in monthly installments, while repair services are billed separately and must be submitted within sixty days of completion. Award decisions are based on a scoring system by a Selection Committee, with the top three respondents invited for interviews. Compliance requirements are extensive, including the submission of a Labor and Material Payment Bond, prevailing wage certifications under Labor Code §1771, and various certifications regarding drug-free workplaces and background investigations. The district emphasizes socioeconomic goals, targeting 3% participation for Disabled Veterans Business Enterprises (DVBE), 50% for local hires, and 25% for local businesses. Proposals must be submitted in PDF format to [email hidden] by December 1, 2026, at 2:00 PM.