DMH Conference and Training Venue Services

The Vermont Department of Mental Health is seeking proposals under RFP 147 to establish a multi-year contract for conference and training venue services. The primary objective is to secure a venue for a one-day statewide annual conference held each year in late May or early June for up to 350 attendees, featuring a general session and multiple breakout rooms. Additionally, the State is seeking bids for a second scope of work involving ad hoc, smaller-scale conference and training venue options, which may range from single-room trainings to multi-room events. The resulting contract will have a term of up to five years and may be awarded to one or multiple vendors. Selected vendors must ensure all facilities, including dining and parking, are ADA accessible and comply with all federal, state, and local health and safety regulations, including Vermont Department of Health licensing. The annual conference requirement includes a block of up to 40 single-occupancy guest rooms at discounted group rates, with a preference for GSA lodging rates. Because the project is funded in part by federal monies, vendors must adhere to the requirements of Assistance Listing Number 93.958 for Block Grants for Community Mental Health Services. Awards will be made based on the best interest of the State, with a preference for Vermont resident bidders and those utilizing clean energy practices. Proposals are evaluated based on a weighted scale: 35% for the pricing schedule, 30% for the scope of work and expected activities, 25% for company overview and organizational capacity, and 10% for reporting and certification requirements. Bidders must submit their responses through the VT Buys portal by December 4, 2026, including a detailed budget template, a certificate of compliance, and three professional references.