DNR GRAVEL ROAD MAINTENANCE

Pre-Bid Conference: The State will hold a virtual pre-bid conference on July 07, 2026, at 1:00 p.m., Columbus, Ohio, local time. The purpose of this conference is to discuss the ITB and the Work with prospective bidders and to allow them to ask questions arising from their initial review of this ITB. The State will not be responsible tofor any Bidder for its’s failure to obtain information discussed during the pre-bid conference due to its failure to attend and/or for arriving after the pre-bid conference has convened.The conference will be held as a Microsoft Teams meeting with the following contact information: LinkAttendance at the pre-bid conference is not a prerequisite tofor submitting a bid.Summary:The scope of work requires the contractor to provide all labor, equipment, and logistics on an all‑inclusive basis to perform statewide gravel road and parking lot maintenance on Ohio Department of Natural Resources properties. Core tasks include grading gravel-surfaced roads, re‑establishing crowns for proper drainage, and applying specified limestone top-dressing and ADA-compliant surface layers in accordance with ODOT standards and environmental regulations. The contractor must use agency-provided GIS/georeferenced maps, prepare an annual written work plan with methods, materials, schedules, “before” photos, and not‑to‑exceed cost estimates, and document material quantities via weight slips or scale tickets, while invoicing materials separately with an agreed mark‑up. Work must be completed within agreed timeframes, subject to weather, site conditions, and wildlife/big game season restrictions, and includes incidental repairs such as potholes, shoulders, minor erosion, and small roadside features only as directed by the agency; any additional work (e.g., culverts, ditches, subgrade repairs) is performed strictly on a time-and-materials basis with prior written approval. The contractor must attend initial and annual coordination meetings, maintain ongoing communication on scheduling and site access, comply with licensing, prevailing wage, equipment maintenance, and safety requirements, and retains control over means and methods, while the agency maintains final authority over mapping, measurements, road selection, blackout periods, and acceptance of work and pricing.
OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/bidder-and-supplier-training/04-ob-training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.
Parking lot or road maintenance or repairs or services
Items I1_1 | Required Item | Road Grading Services | Heavy equipment grading to eliminate potholes, restore a smooth surface, and re-establish a proper crown for ditch drainage. | Estimated usage: 1,776,746.00000 | Unit: Square Ft I1_2 | Required Item | Top-dressing and Compaction Services | Apply and compact a 2" layer of #57 limestone with fines. | Estimated usage: 586,326.00000 | Unit: Square Ft I1_3 | Required Item | Materials Mark-Up Percentage | Mark-up of the cost of materials from the Contractor’s supplier, including delivery. (Enter percentages as a decimal. A 5% mark-up would be 1.05) | Estimated usage: 175,000.00000 | Unit: AMT I1_4 | Required Item | Miscellaneous Labor Services | Hourly labor to complete work that is outside the contract scope that is needed to complete contracted work. | Estimated usage: 1.00000 | Unit: Hour
Inquiries Inquiry 92061 | 1) Just to clarify, ALL materials used will be subject to grid item 1_3 (material mark-up) including stone used to top dress per spec. 1.4.1.2. (3/4" top dressing)? | Answer: 1.1.2 of the SOW states that “Materials must be invoices separately by applying the materials mark-up percentage specified in the contract.” | Answered: 7/10/2026 Inquiry 92062 | How do we separate prevailing wage rate cost from normal service wage rate cost in the item grid? | Answer: Prevailing wage guidance is available from the Ohio Department of Commerce, Division of Industrial Compliance. Please contact them for additional requirements. | Answered: 7/10/2026 Inquiry 92063 | In the contract specifications, 1.4.1.2. Top-dress, using a tailgate method with #57 limestone to a 3/4-inch thickness.... this is not a line item in the bid tabulation. 1.4.1.1. has a line item, as well as 1.4.1.3. Will there be a line item added for 1.4.1.2.? If not, where would we include that price in the bid tab? | Answer: The scope of work section 1.1.2. states “Materials must be invoiced separately by applying the materials mark-up percentage specified in the Contract”. | Answered: 7/10/2026 Inquiry 92067 | We would like to bid this project. Is it to late to bid, since we missed meeting? | Answer: Attendance at the pre-bid meeting was not mandatory. You may submit a bid prior to the bid due date and time. | Answered: 7/10/2026 Inquiry 92068 | Please provide further clarfication on spec item 1.4.1.3. | Answer: The Intent of this line item is to create a compacted gravel pad that is compacted flat enough to allow wheelchairs to traverse over it. #57 limestone would be mixed with fines so that everything locks together well, and then it would all be compacted to create that dense flat area where the finished surface will have no more than ¼” rise between the lowest part of the surface and the highest point of any limestone sticking up out of the surface. This may require there to be more fines than #57’s in the very top layer since they will compact to a much flatter surface. | Answered: 7/10/2026 Inquiry 92146 | Does this line item include labor and materials? Or just labor? Or just materials? | Answer: The materials line is materials cost + delivery cost of any materials. | Answered: 7/13/2026 Inquiry 92150 | For bid tabulation purposes, how are we to handle price submission? To be more specific, how are we to present competitive pricing in the current grid without there being a seprate lines a prevailing wage counterpart? | Answer: They hourly rate for labor shall comply with Section 4.PREVAILING WAGEThe Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau has identified that work in this solicitation and to be performed under contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of a Contract by DAS, the successful Contractor, and all of the sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau will apply to any workman assigned by the Contractor or all of the sub-contractors to this project. The participating state agency will serve as prevailing wage coordinator and will be responsible for proper application of labor rates as required by the Ohio Department of Commerce. Responsibilities of the Prevailing Wage Coordinator include, but are not limited to; setting up and maintaining payroll reports, monitoring when payments of wages are made, receiving the Contractor’s complete payroll records of each employee, establish procedures to monitor compliance, notify Contractor of any adjustment to the prevailing wage scales and report delinquencies on the part of the Contractor. The successful supplier and all of the sub-contractors shall strictly comply with the wage provisions of the contract. | Answered: 7/13/2026 Inquiry 92154 | Clarification on grid item 3 (materials mark-up percentage) grid entry. Instructions say to enter 1.05 to represent a 5% mark-up. This mathed out is a 105% mark-up. Please verify this is correct for grid calculations or not. Thank you. | Answer: The direcetions are correct. Entering 1.05 would equal a 5% markup. Please follow the direction in the item grid. | Answered: 7/13/2026 Inquiry 92436 | OK, so section 4 states that work performed under the contract may be subject to Ohio Prevailing Wage requirements. Bid Item I1_4 (Miscellaneous Labor Services) provides a single hourly labor rate for work that may include culvert installation, ditch maintenance, roadway base repair, and other miscellaneous activities. Please clarify: Will prevailing wage be anticipated to apply to all work performed under I1_4? If prevailing wage applies, what labor classifications are anticipated? Will the awarded contractor be able to invoice prevailing wage work at actual applicable prevailing wage rates in excess of the bid labor rate? Which county wage determination should bidders use when establishing a statewide hourly labor rate? | Answer: OK, so section 4 states that work performed under the contract may be subject to Ohio Prevailing Wage requirements. Bid Item I1_4 (Miscellaneous Labor Services) provides a single hourly labor rate for work that may include culvert installation, ditch maintenance, roadway base repair, and other miscellaneous activities. Please clarify: Will prevailing wage be anticipated to apply to all work performed under I1_4? Prevailing wage will apply to all jobs under this contract If prevailing wage applies, what labor classifications are anticipated? This is up to the bidder to determine. There is only one-line item, per work unit, for Hourly labor to complete work that is outside the contract scope that is needed to complete contracted work. Will the awarded contractor be able to invoice prevailing wage work at actual applicable prevailing wage rates in excess of the bid labor rate? This must be billed at the contract rate. Which county wage determination should bidders use when establishing a statewide hourly labor rate? This must be billed at the contract rate so the bidder must have their rate be appropriate for counties they are bidding. | Answered: 7/17/2026