DNR - L-381 Incident Training - Brainerd Area

The Minnesota Department of Natural Resources is soliciting sealed bids through a formal, non-electronic process to secure meeting space, lodging, audio-visual equipment, and meals for up to 27 attendees during an incident leadership training scheduled for October 22-26, 2025 in the Brainerd Lakes Area. Bidders must submit their responses exclusively via the SWIFT Supplier Portal by September 9, 2025, at 2:00 PM CT, with all questions directed in writing to Sheri Karpenko by September 5, 2025. The procurement emphasizes compliance with state procurement laws, including preferences for small, minority, women, veteran, and economically disadvantaged business entities, which can earn scoring advantages during evaluation. The contract, governed by Minnesota statutes and state-specific terms, involves detailed specifications outlined in exhibits that include scope of work, pricing, and contractual terms. It encompasses requirements for facility proximity, safety, and service quality, with inspection rights reserved by the State prior to award. The scope includes lodging, meals, conference space with AV capabilities, parking, and shuttle services, all to be provided within close proximity or accessible via shuttle at no additional cost. The contract emphasizes compliance with data security standards, conflict of interest disclosures, and prohibits subcontracting or assignment without prior approval. Payment will be made upon satisfactory performance, with invoices requiring specific information, and the contract is effective from September 15, 2025, through December 31, 2025, or until all obligations are fulfilled. The bid must include a completed Price Schedule, signed declarations, and supporting documentation, with no page or word limits specified, and all responses must be submitted electronically through the designated portal.