DNR-Vegetation Management for Unclassified Dams

*Amendment 1, resulting in Lot 1 Round 2 is issued to include invoice requirements to page 4, to include a Temporary Fuel Adjustment claus to page 5, and to clarify definitions on page 7. Additionally, this amendment is issued to include the Special Instructions to Bidders section in the Questionairre. MANDATORY SITE VISIT Mandatory site visits will be held on the dates and at the locations in the chart below to survey the facility and discuss the requirements of the solicitation. The site visit will commence promptly at the noted time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The State will not be responsible to an Offeror for its failure to obtain information discussed during the site visit due to its arriving after the site visit has convened. Bidders are only required to attend one of the scheduled site visits. Bidders who fail to attend at least one of the scheduled mandatory site visits will be deemed not responsive. Meeting addressMandatory Site Visit Date and Arrival TimeMagee Marsh Wildlife Area; 13229 W State Route 2, Oak Harbor, OH 4344905/12/202610:00AMBig Island Wildlife 5398 LaRue-Prospect Road West, New Bloomington OH 4334105/13/202610:00AMWoodbury Wildlife area; 23371 State Route 60 S Warsaw, OH 4384405/14/202610:00 AMWoodland Trails Wildlife Area; 265 Gasper Somers Rd, Camden OH 4531105/19/202610:00 AMMosquito Creek Wildlife Area; 8303 North Park Avenue, North Bloomfield, OH 4445005/20/202610:00 AM If we receive no RSPVs for a site visit, that site visit may be canceled. SCOPE This contract is for the reoccurring annual mowing of grass and herbaceous vegetation, as well as the treatment of woody vegetation with a diameter at breast height (DBH) of less than five inches, on unclassified dams located within various Wildlife Areas across Ohio. The scope of work includes maintaining grass and herbaceous vegetation at a height of 18-inches or less year-round, and the treatment or removal of woody vegetation within the footprint of wetland structures, in accordance with specified seasonal timelines and access restrictions. SPECIFICATIONS All pricing must include materials, herbicides, equipment, qualified and certified labor, transportation, logistics, and equipment mobilization necessary to complete the services described herein.The Contractor must complete all work to meet or exceed specifications regarding State and Federal regulations on rare species or species designated as threatened or endangered. Specifically, there must be no felling of trees greater than five-inch DBH between April 1st and September 30th to avoid a negative impact on federally endangered bats. Tress less than five-inches DBH may be felled at any time. The Contractor is responsible to coordinate with DNR (The Agency) concerning special considerations, timeframes, and deadlines concerning such regulations.
OhioBuys TRAINNG MATERIALS OhioBuys training materials can be located at this site Training/02_OB+training" href="https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training" rel="noopener noreferrer" tabindex="-1" target="_blank" title="https://procure.ohio.gov/bidders-and-suppliers/resources/bidder+and+supplier+training/02_ob+training">https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error.
Mowing services
Items I1_1 | Required Item | Scheduled Grass & Herbaceous Treatment Services | Estimated usage: 707.00000 | Unit: Linear Ft I1_2 | Required Item | Unscheduled Grass & Herbaceous Treatment Services | Estimated usage: 35.00000 | Unit: Linear Ft I1_3 | Required Item | Scheduled Light Cover Treatment Services | Estimated usage: 884.00000 | Unit: Linear Ft I1_4 | Required Item | Unscheduled Light Cover Treatment Services | Estimated usage: 44.00000 | Unit: Linear Ft I1_5 | Required Item | Scheduled Heavy Cover Treatment Services | Estimated usage: 177.00000 | Unit: Linear Ft I1_6 | Required Item | Unscheduled Heavy Cover Treatment Services | Estimated usage: 9.00000 | Unit: Linear Ft I1_7 | Required Item | Miscellaneous Labor Services | Estimated usage: 40.00000 | Unit: Hour I1_8 | Required Item | Materials Mark-Up Percentage | Estimated usage: 5,000.00000 | Unit: AMT I1_9 | Required Item | Woody Debris Removal & Disposal | Estimated usage: 2.00000 | Unit: Tons
Inquiries Inquiry 88928 | Could ODNR please confirm the solicitation (SRC0000036516) wording is correct in that potential bidders/contractors are only required to attend one of the pre-bid meetings in order to provide a responsive bid/quote for all Work Units? | Answer: Yes, bidders only need to attend one mandatory site visit. | Answered: 5/12/2026 Inquiry 88998 | Is there an average width of the dams to base the pricing off of? Or if known dams the acreage to compare the Linear footage (LF) off of? | Answer: An average width is not known. The dams serviced within a Work unit are likely to change throughout the contract term. | Answered: 5/13/2026 Inquiry 89239 | Are the linear footage totals listed per Work Unit going to be executed/performed at 100% to the Work Unit winner? If not, what or how are the executed/performed amounts being determined? | Answer: Unless otherwise stated, the usage indicated for each item(s) is to be considered as an estimate of potential purchases that may be made from the contract. The State makes no representation or guarantee as to the actual amount of item(s) to be purchased by the State. | Answered: 5/15/2026 Inquiry 89247 | Could coordinates be provided for each Work Unit's unclassified dam locations that are included in the linear footages? | Answer: The estimated usage indicated for each item(s) is to be considered as an estimate of potential purchases that may be made from the contract. Linear footage and treatment areas may vary each year. Contractors must coordinate annually with The Agency. The Agency will provide georeferenced PDF files to the awarded Contractor(s). | Answered: 5/15/2026 Inquiry 89260 | How are invoices payment amounts being handled? Meaning, will they be percentage based per cutting or month somehow? | Answer: An amendment is forthcoming to clarify. | Answered: 5/15/2026 Inquiry 89313 | Will this contract have wage requirements (i.e. prevailing wage)? | Answer: Prevailing wage is not specified in the ITB. Additional prevailing wage guidance is available from the Ohio Department of Commerce, Division of Industrial Compliance. Please contact them for additional requirements. | Answered: 5/18/2026 Inquiry 89316 | Add onto question 89247. Without coordinates or locations of the Work Units listed linear footage sites, how are contractors supposed to factor in mobilization time/effort in between potetntial sites within each Work Unit for bidding/costing linear footage? Some of the Work Units contain sites that could require mobilization on state routes/roads at fairly large distances. Coordiantes would also allow for contractors to review potetntial sites at a minimum on a mapping source/site. | Answer: This solicitation is structured and priced by Work Unit, not by fixed dam locations, as specific dams and their coordinates are not known at bid time and therefore cannot be listed. | Answered: 5/18/2026 Inquiry 89652 | We do not currently have an applicator license and would not be able to get it approved before the bid date. Are we able to still submit a bid with pending test results on the pesticide applicator license? If not, are we able to use a subcontractor for that portion and submit their license? | Answer: As stated in the special instructions to bidder, “Bidders must submit with their bid their Commercially Pesticide Applicator License, issued from Ohio Department of Agriculture (ODA)”. The license must be held by the bidder. | Answered: 5/21/2026 Inquiry 89656 | Are there accomodations that can be made in replacement of attendance to a prebid meeting if unable to attend? | Answer: Bidders must attend at least one mandatory of the scheduled mandaroty site visits. We do not intend to schedule addiational site visits currently. | Answered: 5/21/2026 Inquiry 89660 | Please clairfy that on the light and heavy mowing that the linear footage price is for the entire year with multiple cuts. Not just one cut. | Answer: An amendment was issued to clarify. | Answered: 5/21/2026 Inquiry 89671 | 1.Are the dams in the area all somewhat connected, or are there multiple locations within the district?2. We’d also be interested in looking at additional sites if possible. Could you provide names or addresses for other locations? | Answer: 1. The contract does not identify a singular dam; it allows for work to be performed at multiple potential dam locations within the designated work unit boundaries. In practice, this means there can be several separate dam sites within a work unit, and they are not necessarily all physically connected.2. Any dam located within the relevant work unit and meeting the contract criteria may be covered, so we are not able to provide a definitive list of additional sites. | Answered: 5/21/2026