DOER RFQ-ENE-2026-003 Green Communities Engineering ServicesRFQ (PRF74)

The Massachusetts Department of Energy Resources is issuing a solicitation to select a contractor for Green Communities Engineering Services, focusing on providing technical review and assessment of municipal energy grant applications across Massachusetts from 2025 to 2028. The contract, governed by the statewide PRF74 agreement and Massachusetts procurement regulations, aims to evaluate energy projects in municipal buildings, schools, and facilities, emphasizing building electrification, lighting retrofits, and alternative energy systems such as solar PV, wind, and solar thermal. The contractor will perform detailed engineering reviews, prepare written evaluations, and support DOER staff in ensuring projects meet program standards, with initial review timelines of 15 business days and follow-ups within 5 days. The work is service-based, with an estimated annual review volume of 100–150 applications, and the maximum contract value is capped at $350,000 over three years. Pricing is structured as a project-based fee for service, with all costs including ancillary services incorporated into the total proposal, and no additional invoices beyond the agreed amount will be paid. The contract emphasizes strict adherence to RFQ instructions, prohibits unauthorized modifications, and requires proposals to be submitted electronically via COMMBUYS by August 27, 2025. Respondents must include resumes (not counted in the page limit), a detailed budget, and a schedule of activities, with proposals evaluated based on experience, approach, likelihood of success, and cost-effectiveness. The contract period spans from July 1, 2025, to June 30, 2028, with work performed remotely or at municipal sites, and all deliverables are owned by the Commonwealth. The process involves oversight by DOER’s project manager, with no explicit security, OCI, or specific certification requirements detailed beyond the standards set in the referenced PRF74.