DOWEA Preventative Maintenance Demand Maintenance- Puerto Rico IDIQ

W91236 27X1CTA Sources Sought Notice

DOWEA Preventative Maintenance Demand Maintenance- Puerto Rico IDIQ

at Ft. Buchanan, San Juan and Ramey Unit School, Aguadilla

This is a Sources Sought Notice only; it is not a request for competitive proposals. There is no solicitation, specifications, and/or drawings available at this time. The purpose of this Sources Sought Notice is to identify business concerns with sufficient similar experience that are capable and interested in performing the work described herein. The Government will not reimburse respondents for any cost incurred in preparation of a response to this notice. The Government intends to use responses to this Sources Sought to make appropriate acquisition decisions for the project. NO AWARD will be made from this Sources Sought notice.

The U.S. Army Corps of Engineers (USACE), Norfolk District is anticipating a new procurement for a Firm-Fixed Price Indefinite-Delivery, Indefinite Quantity (IDIQ) Services contract, for the Department of War Education Activity (DoWEA) Preventative Maintenance (PM) and Demand Maintenance (DM) at Ft. Buchanan, San Juan and Ramey Unit School, Aguadilla, Puerto Rico.

Description of Work

USACE, Norfolk District is seeking eligible firms capable of Preventative Maintenance and Demand Maintenance repair services in support of the DoWEA-America’s facilities located at Ft. Buchanan, San Juan and Ramey Unit School, Aguadilla, Puerto Rico. The services provided under this proposed contract encompass facilities total maintenance services such as operation and maintenance of heating, ventilation and cooling systems, kitchen equipment, facility control systems, playgrounds, plumbing, electrical, and fire alarms, building systems, roofs, and other facility systems and components. These services must be provided on an ongoing basis without protracted lapse to ensure that the building systems continue to operate efficiently and safely for the benefit of the students and teachers that inhabit them. The facilities under this action which require Preventative Maintenance & Demand Repair Maintenance include a total of five (5) buildings comprised of three (3) schools and one (1) support facility at Ft. Buchanan, San Juan for an approximate total of 320,870 GSF; and one (1) Ramey Unit School at Aguadilla for an approximate total of 122,539 GSF.

Solicitation

Anticipated solicitation issuance timeframe is on or about January 2027, and the estimated solicitation period of 30 calendar days with a proposal due date timeframe on or about February 2027.  The project consists of a 12-month base period, four (4) option years for a total of five (5) years. NAICS Code 238220 - Plumbing, Heating, and Air-Conditioning Contractors applies with a Small Business Size Standard of $19,000,000.00 Offerors will be evaluated on a Best-Value Tradeoff basis with a combination of price and non-price factors. All interested firms shall be registered in SAM.GOV and PIEE in order to submit a proposal in response to the solicitation when issued.

VIRTUAL INDUSTRY DAY NOTICE

The Government will host a Virtual Industry Day to engage with interested parties and address questions related to this requirement. Participation in the Virtual Industry Day is voluntary and is not required to submit a capabilities statement. The Virtual Industry Day will be held on Monday, 16 NOV 2026 from 0900-1000 AM Eastern Standard Time (EST). A Microsoft Teams meeting invite will be provided to interested firms who RSVP by email no later than 12 NOV 2026 to Susan Ellis at susan.k.ellis@usace.army.mil and Nicholas Lizotte at nicholas.lizotte@usace.army.mil.

INFORMATION REQUESTED FROM INDUSTRY

All interested, capable, qualified, and responsive SMALL BUSINESS Prime Contractors are encouraged to reply to this Sources Sought announcement.  Interested contractors should furnish the following information:

1. Company name, address, phone number, and point of contact information.
2. Indicate business size in relation to the NAICS Code 238220. Provide your company's Unique Entity Identification number (UEI) to verify your business status as a qualified Small Business (SB), Service-Disabled Veteran Owned SB (SDVOSB), Historically Underutilized Business Zones (HUBZones), Qualified Section 8(a), Women-Owned or other than Small Business. Contractors must be registered in the System for Award Management (SAM) at time of proposal submission and contract award. Please see www.SAM.gov for additional registration information.
3. Provide a narrative describing primary business lines and the geographic regions your company serves.  Narratives shall be no longer than five (5) pages demonstrating experience in a similar type of work as described above, at similar contract values, and in similar locations.
4. Does your company, through in-house forces or subcontract support, have the technical capability and capacity to provide preventive maintenance and demand maintenance repair services for the facilities and locations as described above? Given the Facility Coverage requirements listed in the description of work: what level of staffing would you suggest for full-time employees to be on-site (full time) to fulfill these requirements.  Please include the trades as well as the personnel’s pertinent certifications/licenses. 
5. The Government intends to include a Limit of Liability (LOL) in this contract for repairs the Contractor would be responsible for under the firm-fixed price portion of this contract. The Contractor’s limit of liability (LoL) for material and labor costs associated with any single demand maintenance event including repair or replacement of any single piece of equipment is $20,000 without limit of maintenance occurrences per year.

The Government will utilize this information in determining an Acquisition Strategy. Please submit capability packages electronically via email to Susan Ellis at susan.k.ellis@usace.army.mil and copy Nicholas Lizotte at nicholas.lizotte@usace.army.mil. The capability statement must be submitted not later than 23 NOV 2026 by 2:00 PM Eastern Standard Time (EST).

This Sources Sought should not be construed in any manner to be an obligation of USACE, Norfolk District to issue a contract, or result in any claim for reimbursement of costs for any effort you expend responding to this request. All information submitted will be considered procurement sensitive and is being used as a market research tool only. No solicitation is currently available.

All prospective contractors are required to be registered in the System for Award Management (SAM) database prior to proposal submission and award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-866-606-8220 or via the Internet at https://www.SAM.gov. Representations and Certifications Applications apply to this solicitation. Representations and Certifications may be completed online via SAM.gov.

The Point of Contact for this requirement is Susan Ellis at susan.k.ellis@usace.army.mil, and Nicholas Lizotte at nicholas.lizotte@usace.army.mil.

TELEPHONE INQUIRES WILL NOT BE HONORED.