DRC UNIFORM APPAREL FOR THE OHIO DEPARTMENT OF REHABILITATION AND CORRECTION

Amendment 2, resulting in Round 3, has been issued to add Contract section 3.10, SUBSTITUTION OF ITEMS, to the contract.This amendment is also issued to extend the inquiry and closing dates, and to repaginate.Amendment 1, resulting in Round 2 has been issued to update the item grid to include fringe sizes for items 1.3.1, 1.3.2 and 1.3.4 of the bid, effective 8/6/2026.The purpose of this Invitation to Bid (ITB) is to establish a contract providing uniform apparel for security staff of the Ohio Department of Rehabilitation and Correction (DRC). This bid includes men’s and women’s shorts, pants, long and short-sleeved polo shirts, long and short-sleeved button-down shirts, and jackets. DRC is required to provide three shirts and three pairs of bottoms for each uniformed staff member every fiscal year. Staff can mix and match the shirts, pants, and shorts on this Contract to meet their needs. DRC is a decentralized agency, so each institution has its own procedure and schedule for placing orders under the contract.
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Uniforms
Items L1_1 | Required Item | Men's Short Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Men's CX360 Short Sleeve Button Down Shirt, Sizes 13" - 18.5" | Estimated usage: 3,200.00000 | Unit: Each L1_2 | Required Item | Men's Short Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Men's CX360 Short Sleeve Button Down Shirt, Sizes 13" - 18.5" | Estimated usage: 300.00000 | Unit: Each L1_3 | Required Item | Men's Short Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Men's CX360 Short Sleeve Button Down Shirt, Sizes 19", 20", 22", 24", and 26" | Estimated usage: 1.00000 | Unit: Each L1_4 | Required Item | Men's Short Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Men's CX360 Short Sleeve Button Down Shirt, Sizes 19", 20", 22", 24", and 26" | Estimated usage: 1.00000 | Unit: Each L1_5 | Required Item | Women's Short Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Women's CX360 Short Sleeve Button Down Shirt, Sizes 26 - 48 | Estimated usage: 900.00000 | Unit: Each L1_6 | Required Item | Women's Short Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Women's CX360 Short Sleeve Button Down Shirt, Sizes 26 - 48 | Estimated usage: 100.00000 | Unit: Each L1_7 | Required Item | Women's Short Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Women's CX360 Short Sleeve Button Down Shirt, Sizes 50 - 58 | Estimated usage: 1.00000 | Unit: Each L1_8 | Required Item | Women's Short Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Women's CX360 Short Sleeve Button Down Shirt, Sizes 50 - 58 | Estimated usage: 1.00000 | Unit: Each L1_9 | Required Item | Men's Long Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Men's CX360 Long Sleeve Button Down Shirt, Sizes 14" - 18.5" | Estimated usage: 900.00000 | Unit: Each L1_10 | Required Item | Men's Long Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Men's CX360 Long Sleeve Button Down Shirt, Sizes 14" - 18.5" | Estimated usage: 100.00000 | Unit: Each L1_11 | Required Item | Men's Long Sleeve Button Down Shirt with Velcro loop panel for flexible badge attachment. | Men's CX360 Long Sleeve Button Down Shirt, Sizes 19", 20", 22", and 24" | Estimated usage: 1.00000 | Unit: Each L1_12 | Required Item | Men's Long Sleeve Button Down Shirt WITHOUT Velcro loop panel for flexible badge attachment. | Men's CX360 Long Sleeve Button Down Shirt, Sizes 19", 20", 22", and 24" | Estimated usage: 1.00000 | Unit: Each L1_13 | Required Item | Women's Long Sleeve Button Down Shirt, Regular, with Velcro loop panel for flexible badge attachment. | Women's CX360 Long Sleeve Button Down Shirt, Regular, Sizes 26 - 48 | Estimated usage: 450.00000 | Unit: Each L1_14 | Required Item | Women's Long Sleeve Button Down Shirt, Regular, WITHOUT Velcro loop panel for flexible badge attachment. | Women's CX360 Long Sleeve Button Down Shirt, Regular, Sizes 26 - 48 | Estimated usage: 50.00000 | Unit: Each L1_15 | Required Item | Women's Long Sleeve Button Down Shirt, Regular, with Velcro loop panel for flexible badge attachment. | Women's CX360 Long Sleeve Button Down Shirt, Regular, Sizes 50 - 58 | Estimated usage: 1.00000 | Unit: Each
Inquiries Inquiry 94999 | Will the Department identify, upon award, a designated receiving contact(s) at each of the 25 institutions authorized to sign for and reconcile deliveries, and confirm a period after delivery, for example, 10 business days, within which the institution must provide written notice of shortage or nonconformity, absent which delivered items are deemed received as reflected on the signed carrier proof of delivery and accompanying packing documentation? | Answer: Per Contract section 1.2.2, DRC will provide a list of business administrators and warehouse managers for each of the institutions upon Contract award. The State will not provide or confirm a timeframe for acceptance after delivery. | Answered: 8/20/2026 Inquiry 95002 | Section 1.2.3 does not state a maximum aggregate deduction. Will the Department confirm whether cumulative deductions on a given purchase order are capped, and in any event confirm that cumulative deductions will not exceed 100% of the value of the affected items? Bidders would also ask the Department to consider stating a per-order cap, for example, 10% of the value of the undelivered items, which allows bidders to quantify this exposure in unit pricing rather than reflect an open-ended contingency. | Answer: There is no maximum aggregate deduction and there will be no per order cap on deductions outlined in Contract section 1.2.3. | Answered: 8/20/2026 Inquiry 95005 | Section 1.2.3 provides for a 1% per business day deduction if an improper invoice is not corrected within two business days. Will the Department confirm that the two-business day period runs from the Contractor's receipt of written notice identifying the specific defect and the information required to correct it, consistent with OAC 126-3-01, and whether the deduction is measured against the disputed line items or the total invoice value? | Answer: The two business day period begins when DRC rejects the invoice. OAC 126-3-01 does not apply; per the Payment Due Date and Process section of the Standard Terms and Conditions, ORC 126.30 applies. The deduction applies to the total invoice value. | Answered: 8/20/2026 Inquiry 95008 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (a) any period during which the Contractor is awaiting information required to fulfill the order, including institutional rocker designation, hem or inseam length, badge finish, or Velcro loop panel specification. | Answer: Delivery timelines will not begin until DRC has provided all required information and approvals. | Answered: 8/20/2026 Inquiry 95011 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (b) pending DRC approval of patch placement under Section 1.2.1. | Answer: Delivery timelines will not begin until DRC has provided all required information and approvals. | Answered: 8/20/2026 Inquiry 95014 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (c) amended or cancelled purchase orders. | Answer: The service level requirements in section 1.2.3 may still apply to cancelled and amended POs. | Answered: 8/20/2026 Inquiry 95017 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (d) manufacturer production delay, capacity allocation, or material shortage affecting brand-specific items for which no substitution is permitted under Section 3.3. | Answer: Service level requirements will be assessed as outlined in Section 1.2.3 of the Contract at DRC's discretion. | Answered: 8/20/2026 Inquiry 95020 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (e) closure or unavailability of the ordering institution's receiving function during the hours specified in Section 3.4. | Answer: The service level requirement in section 1.2.3 regarding late delivery will not be assessed if there is a closure while the goods are being delivered. | Answered: 8/20/2026 Inquiry 95023 | Will the Department confirm that deductions under Section 1.2.3 will not be assessed, and that the delivery period under Section 3.4 is tolled, for delay attributable to causes beyond the Contractor's reasonable control, including: (f) force majeure? | Answer: The service level requirements in section 1.2.3 will not be assessed during a force majeure event. | Answered: 8/20/2026