DSCP REQUEST FOR INFORMATION (RFI) FOR SUBSISTENCE PRIME VENDOR PROGRAM

DSCP RFI for SUBSISTENCE Prime Vendor Program Solicitation Number: SPM300-09-RFI-xxxxx-xx Notice Type: Sources Sought Synopsis: DSCP REQUEST FOR INFORMATION (RFI) FOR SUBSISTENCE PRIME VENDOR PROGRAM Solicitation Number: SPM300-XX-RFI-XXXXX-XX Agency: Defense Logistics Agency Office: Defense Supply Center Philadelphia, 700 Robbins Avenue, Bldg 6 Philadelphia, PA 19111 Notice Type: Sources of Supply Sought Synopsis: This is a Request for Information (RFI). There is no solicitation available at this time. The Government will not pay for any information received in response to this RFI, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This RFI does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Any proprietary information submitted will be protected if appropriately marked. Vendor participation is not a promise of future business with the Government. The purpose of this RFI is to conduct Market Research to identify potential sources of supply to support Navy Fourth Fleet from a platform located in or near Panama City, Panama. Defense Supply Center Philadelphia (DSCP) is an agency of the Defense Logistics Agency (DLA). DLA provides supply support and logistics services to the Army, Air Force, Navy, Marine Corps, and other federal agencies (customers). The Subsistence Operations, a Directorate of DSCP, is planning to award a Subsistence Prime Vendor (SPV) five-year indefinite delivery/indefinite quantity (ID/IQ) contract. The estimated solicitation issue is Summer / Fall 2009. The intended contract base period is anticipated to be 18 months with two one (1) year option periods and a final option period of 18 months. It is anticipated that there will be a ramp up period although the actual time for ramp up may be subject to change depending on Market Research findings. DSCP Subsistence Supplier Operations is seeking information with the intent to solicit, award and establish a Subsistence Prime Vendor (SPV) service platform in or near Panama City, Panama. The SPV Program has been successfully implemented around the world. There are some Outside Continental United States (OCONUS) SPV open solicitations currently on the street. Interested vendors are encouraged to view active solicitations from other regions by visiting FedBizOps.gov. This will provide prospective offerors some idea of Contract Terms and Conditions, Statement of Work, Contract Administrative Data, Solicitation Provisions, Price Definitions, Rebates and Discounts Language, 832 requirements, Evaluation Criteria/ Past Performance and Reporting Requirements, etc. The SPV is the primary distribution channel (single distributor) for procurement and delivery of a full range of commercial and Government Furnished Material (GFM) food and beverage items in a geographical region. Customers order directly from the Prime Vendor via the Subsistence Total Ordering and Receipt Electronic System (STORES) with a scheduled delivery date (commonly referred to as Required Delivery Date (RDD). It is anticipated that customers (estimated at nine) will order supplies approximately two times per month. The estimated annual dollar value is $3.8M. Please note that the numbers of customers, frequency of ordering and dollar value are estimates and are subject to change. The SPV provides all Subsistence products for which it has been authorized to distribute by DSCP Subsistence (via STORES customer ordering catalogs). Designated contracting instruments include, but are not limited to, Manufacturer Pricing Agreements (MPAs) and National Allowance Pricing Agreements (NAPAs) for some Navy Standard Core Menu items. All commercial items are brand name specific or generic products that are identified by a National Stock Number (NSN) or Local Stock Number (LSN). GFM items are generally ration type items. DSCP is required to have quantitative metrics to evaluate contractor performance. These include, but are not limited to, Contracting Officer Representative (COR) reports, food audit reports, Not in Stock (NIS) reports, Fill Rate, Rejection reports, CPARS and product recalls. One measure currently utilized under current contracts is fill rate. This measure only allows for inclusion of items defined as - usage items by the customer. The fill rate metric is calculated by number of cases delivered divided by number of cases ordered. DSCP is seeking ideas, recommendations, and other metrics based on commercial practices used for evaluating contractor performance. Your responses are requested by the close of business on July 20, 2008 and may be sent via mail or email. If email is your preferred source of transmission, we recommend that you look for a confirmation within 48 hours of submission by the point of contact provided below. Any responses received after this date may not be reviewed or considered in our contract formation process. Please submit your responses to Ms. Jamie Shuster and Ms. Robin Novak Contracting Specialists at: Defense Supply Center Philadelphia - FTAD Subsistence Directorate 700 Robbins Avenue, Bldg 6 Philadelphia, Pennsylvania 19111 or email: Jamie.Shuster@dla.mil and Robin.Novak @dla.mil Contracting Office Address: 700 Robbins Avenue Philadelphia, Pennsylvania 19111-5096 Primary Points of Contact: Jamie Shuster (215) 737-8545 and Robin Novak (215) 737-8027 Contracting Specialists Secondary Point of Contact: Timothy Dlugokecki, IST Chief Timothy.Dlugokecki@dla.mil Phone: 215-737-4671