DVS Care Centers – Food Products

The Virginia Department of Veterans Services is soliciting sealed proposals to establish a contract for the supply and delivery of food products and related supplies to four veterans care centers: Davis and McDaniel in Roanoke, Sitter and Barfoot in Richmond, Jones and Cabacoy in Virginia Beach, and Puller in Fauquier County. The contract period runs from January 4, 2027, through July 4, 2028, with four optional renewal periods. The selected contractor will provide warehousing, distribution, pricing administration, and 24/7 same-day emergency delivery. Key operational requirements include deliveries from Monday to Saturday via climate-controlled vehicles, support for eVA electronic ordering, and the provision of a trailer loan program for refrigerated or frozen equipment during facility downtime. Award decisions will be based on the best proposal, evaluated on a 100-point scale covering current qualifications, past experience, pricing, and a small business subcontracting plan. Priority is given to DSBSD-certified micro and small businesses, including women-owned and minority-owned firms. Contractors must adhere to strict food safety standards, including FDA Food Code and USDA/FSIS requirements, HACCP plans, and specific temperature controls, such as receiving refrigerated foods at 41 degrees Fahrenheit or below and maintaining frozen foods at 0 degrees Fahrenheit or below. Additionally, the contractor must follow First-In/First-Out rotation and notify the agency within two hours of any Class I or II recalls. Proposals are due by September 25, 2026.