Educational Supplies Bid - Alpine School District Warehouse

The Alpine School District is soliciting bids under IFB ASDES052026DS to procure educational paper supplies for its warehouse, which supports over 120 locations across the district. The solicitation, issued on June 22, 2026, and closing on July 2, 2026, at 2:00 p.m. Mountain Time, requires electronic submission via Bonfire and mandates strict compliance with predefined prerequisites, including submission of a completed, unaltered cost sheet uploaded in the correct section and adherence to all terms outlined in the Alpine School District Standard Terms and Conditions. Bids must quote prices on a FOB delivered basis, with no additional charges accepted for delivery, packing, insurance, permits, or other incidental expenses unless explicitly included and approved in the bid. Each line item will be awarded to the lowest responsive and responsible bidder, with multiple contract awards anticipated. All pricing must be provided to the 10th decimal place, with bids rounded to the hundredth decimal strictly prohibited. Vendors must list catalog or manufacturer part numbers, enter all item-specific notes such as minimums or packing alternatives in the vendor notes field, and submit samples for any alternate items before the bid deadline. Failure to comply with any mandatory requirement—including the prohibition on including vendor-specific terms and conditions, submitting alternate or multiple bids, or omitting the cost sheet—results in immediate disqualification or a finding of non-responsiveness. The contract is governed by Utah law and aligned with Utah Code Annotated Title 63G-6a and State Procurement Rules, with all delivery terms specifying F.O.B. destination and the contractor responsible for all transportation and handling charges. Once delivered, risk of loss remains with the contractor until final inspection and acceptance by the district, except for latent defects, fraud, or warranty obligations. Invoices must be submitted within 30 days of delivery and must reference the contract or purchase order number; payment is expected within 30 days of receipt of a correct invoice, typically by mail unless a purchasing card is used. Contractors must maintain detailed records for six years post-contract termination and allow access to state, federal, and district auditors during normal business hours. All contractors must certify compliance with non-discrimination laws including the Americans with Disabilities Act and Utah Executive Order 2006-0012, confirm they are not debarred or suspended, disclose any employment conflicts with the district per state law, and certify they are not engaged in