EFC - Origami software renewal

The contract involves a five-year renewal of the Origami Risk Management Information System software for the Idaho Department of Administration, with an anticipated total value of approximately $107,555. The Department has requested an exemption from competitive procurement, citing the system’s critical and unique role in managing insurance claims and underwriting data across all state agencies. This exemption is justified under Idaho Administrative Code provisions that allow for non-competitive awards when bidding is impractical or disadvantageous, given the system’s essential function and lack of viable alternatives. The procurement process is entirely at the discretion of the DOP Administrator, with no formal evaluation criteria, scoring, or competitive bidding involved. Suppliers are invited to submit supporting or contradicting information before the September 16, 2025 deadline, either through the IPRO portal or via email, to assist the Administrator in making a final decision. The contract’s scope encompasses annual support, maintenance, and system upgrades necessary to ensure uninterrupted operation of the system, which supports claims processing, insurance data management, and financial projections for all Idaho state agencies. The procurement is structured as a direct renewal from the existing vendor, with no specific clauses related to packaging, inspection, or acceptance outlined in the available documentation. Administrative details such as payment offices, invoicing procedures, and contract management personnel are not specified, aside from a primary contact at the Department of Administration. The process emphasizes transparency and supplier input but ultimately grants the DOP Administrator sole authority to approve the exemption, with no rights of appeal. Overall, the contract reflects a targeted, non-competitive renewal justified by the system’s criticality and uniqueness, with minimal procedural or contractual stipulations beyond the exemption basis.