Electronic Filing System for Campaign Finance Statements and Statements of Economic Interests

The City of Pasadena is seeking a qualified vendor or vendors to provide an online Software as a Service (SaaS) or hosted platform for electronic filing of the Fair Political Practices Commission (FPPC) Statement of Economic Interests (Form 700) and campaign disclosure statements. The primary goal of this contract is to enhance transparency in local government operations by facilitating efficient and secure submission of financial disclosures and conflict of interest statements, thereby helping to prevent and detect potential conflicts in decision-making processes. The solicitation, identified as 2025-RFP-0360, was posted on July 30, 2025, with a response deadline of September 12, 2025, and is estimated to be valued between $50,000 and $250,000. The contract will be managed by the Pasadena City Clerk’s Office, with Christine Soo serving as the primary contact. The procurement process involves comprehensive vendor compliance requirements including disclosures related to conflicts of interest, taxpayer protection, and workforce utilization. Vendors must submit various forms such as declarations of non-collusion, licensing certifications, and workforce utilization reports to ensure adherence to local and state regulations. The contract emphasizes transparency, legal compliance, and fair bidding practices, requiring vendors to certify that their bids are genuine and free of collusion. The scope also includes provisions for ongoing disclosure obligations and adherence to wage and employment standards, aligning with Pasadena’s commitment to ethical governance and public accountability. The project aims to streamline the filing process for campaign finance and economic interest disclosures, ultimately supporting the city’s efforts to maintain integrity and transparency in local government operations.