Electronically Controlled Solid Dielectric Vacuum Reclosers with Triple-Single Capability for Substations

The Town of Clayton, North Carolina, is soliciting sealed bids for electronically controlled, solid dielectric vacuum reclosers with triple-single capability intended for 23 kV feeder protection at its Southside Switching Station. The procurement encompasses six reclosers and associated control units, with a contract value estimated between 500,000 and 800,000 dollars. Bidders are required to submit bids on official forms by October 23, 2025, at 2:00 PM EDT, with the award based on the lowest responsible and responsive bid considering price, quality, performance, and delivery schedule. The contract is governed by the Town’s own Terms & Conditions, specific certifications, and North Carolina statutes, notably excluding FAR clauses or federal procurement standards. The bid includes two main items: the recloser switch and the control unit, with detailed technical documentation, drawings, and specifications to be provided by the manufacturer for approval prior to production. Delivery is FOB destination, with all goods to arrive fully assembled, in new condition, and compliant with applicable safety and industry standards, including IEEE, ANSI, and UL. The Town emphasizes strict adherence to packaging, marking, and shipping instructions, requiring all packages to bear the purchase order number and be shipped safely in protective cartons. Payment terms are net 30 days post-invoice or acceptance, with invoices to be sent electronically to the Town’s designated address. The procurement process prioritizes lowest price but also considers quality and performance, with no explicit weighting or adjectival ratings. Bids must be submitted in two sealed hard copies, clearly marked, and received by the specified deadline at the Town’s procurement office in Clayton. The process includes provisions for bid protests, modifications via written amendments, and certifications related to divestment and boycott laws, but does not specify federal socioeconomic classifications or additional business status certifications. Overall, the contract emphasizes compliance with local laws, safety standards, and clear administrative procedures, ensuring the procurement of reliable, industry-standard reclosers for the Town’s electrical infrastructure.